Human Resources Operations Coordinator

Massachusetts, United States
Salary Not Specified
Jun 21, 2021
Employment Type
Full Time
Human Resources Job Description

Job Summary
Support all time off functionality in Workday and assist the HCM leads on best practices, issues, and enhancements. Serve as primary resource for entering all employment data in the college enterprise system and ensuing that all information is accurate and up to date. Act as the liaison for Dean of the Faculty’s office and School for Social Work for faculty employment matters. Lead coordinator with payroll to ensure the smooth flowing of information and processing between the HR office and the payroll office. As a member of the HR team, this person is responsible for building and maintaining positive working relationships with team members, internal customers and external vendors.

Essential Functions
Workday Data:

Work with the HCM Workday team to maintain time off and other functionality, while supporting departments across the campus be more fluent in Workday and independent from HR for basic data processing. Serve as the primary processor of information detailing employment and compensation information to ensure accurate data is entered into Workday for faculty and staff within set deadlines. Provide retroactive compensation calculations to ensure employees are paid correctly. Act as the primary liaison with the Talent Acquisition and Total Rewards team in insuring that all worker data is accurate and processed properly. Administer terminations and final vacation pay process, including payroll auditing for terminating employees. Assist in development of campus-wide data standards. Oversee administration of all staff time off plans. Assist with the configuration and maintenance of time tracking and absence functionality in Workday to ensure proper payment of employees.

Database Audit and Reporting:
Using Workday and in collaboration with the HR technology specialist and HR Project Manager, continuously automate and improve our auditing and reporting processes. Ensure successful recurring audits of employee information to maintain the integrity of the data. Monitor data to ensure accuracy of information and compliance with college-wide standards. Audit limited term positions end dates and notify managers to ensure that they are aware of timelines regarding the termination dates of limited term positions. Work with HR Technology Specialist to design reports that meet needs of HR department. Provide support for workforce planning and analytics.

Monitor the HR inbox for messages and triage them as appropriate. Respond to employment verifications and DUA unemployment claims, monitor/approve unemployment charges and represent the College at appeal hearings. Work with Associate Dean-International Students to ensure that all needed documentation is received for international employees, including visa, etc.. Act as back up for other positions in Human Resources. Perform related duties as required.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses):

High school diploma or equivalent, plus three to five years of relevant experience, or an equivalent combination of education and/or experience.

Preferred Qualifications :

Ability to take initiative and solve problems; attention to detail; ability to multi-task and prioritize work effectively; excellent communication skills; ability to create and maintain accurate and detailed records; ability to be precise; type accurately and efficiently; proofread/audit own and others’ work; and must be able to meet deadlines. Must be able to maintain confidentiality and interact effectively with a diverse population.

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . You may combine your resume and cover letter into a single file or attach multiple files to your application, but BE SURE you have provided all attachments BEFORE SUBMITTING your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

June 21, 2021

Compensation Grade:

Grade M Non-exempt

Position Type:


About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Smith College is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, gender, age, color, religion, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

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