Director of Faculty Affairs

Director of Faculty Affairs
Teachers College, Columbia University

Applications close: 25 Jun 2021 Eastern Daylight Time

Job no: 508520
Position type: Staff
Location: New York
Categories: Administrative/Professional, Executive/Director/Management, Human Resources

Job Summary:

Reporting to the Director of Administration, the person in this position is responsible for the overall administration and coordination of all tenure track personnel reviews, lecturer appointments and reappointments, development and review of many Provost's Office policies and procedures, and provides executive support and leadership for the implementation of new initiatives and changes in procedures. The Director of Academic Affairs provides strategic support to the Vice-Dean for Faculty Affairs and the Provost, functions as a thought-partner to the Director of Administration, and supervises and mentors the Associate Director of Academic Affairs, who manages non-tenure-track faculty appointments and personnel reviews, provides faculty search support training, postdoc workshops and programming, and faculty/lecturer annual reports and leaves, honorary appointments, lecturer and adjunct promotions, and faculty leaves.

Key Responsibilities:

Faculty Affairs

• Facilitates the College's administrative processes for reappointment, tenure, and promotion to full reviews. This includes reviewing dossiers from departments for accuracy and working with them to resolve discrepancies, as well as resolving problems, questions, and concerns from the Provost, Vice Dean, Department Chairs. and, for tenure reviews, working with Columbia University's Graduate School of Arts Sciences (GSAS).
  
• Supports Department Chairs and DAAs by interpreting and clarifying policies and precedents. This includes policies and procedures related to reappointment, tenure, and promotion to full reviews, lecturer and adjunct promotions and hiring, sabbaticals and other leaves, annual teaching loads, course releases, etc.
  
• Manages and oversees the implementation, development, and adoption by faculty of Interfolio, a digital platform that supports faculty searches, faculty personnel reviews, and tracks faculty's lifecycle and activities.
  
• Works closely with the Provost, Vice Dean for Faculty Affairs, Director of Administration, and Associate Director of Academic Affairs to strategically develop, coordinate, and implement faculty affairs events, including various annual workshops, new faculty orientation, and other meetings throughout the year.
  
• Works closely with the Director of Administration in the creation, coordination, and implementation of faculty affairs policies and procedures. Updating current policies as well as drafting new documents.
  
• Identifies and evaluates existing administrative systems and develops and leads the implementation of redesigned processes where needed to ensure efficiency and accuracy.
  
• Leads monthly faculty affairs meetings with the Provost, Vice Dean for Faculty Affairs, and Director of Administration.
  
• Serves as the Election Coordinator and is the point of contact for CU Senate. Manages the Faculty committee nominations and elections.
  
• Serves as an approver for all academic personnel transactions submitted via the ePAF system
  
• Processes Lecturer reappointments and answers questions from academic departments and Human Resources about lecturer hiring and onboarding.
  
• Partners with Columbia University to ensure TC remains in compliance with CU policies, where applicable.
  
• Tracks course buyouts, course releases, and annual course load requirements.
  
• Develops, leads, and oversees workshops and training sessions for the DAA's in the areas of reappointment, tenure, and promotion to full reviews and faculty recruitment.
  
• Manages the administrative processes for faculty salaries and faculty salary letters, including promotion increases and title changes, and faculty salary notification.
  
• Prepares the fiscal year payroll for faculty and lecturers, including all transactions related to reappointments, promotions, salary adjustments, and title changes.
  
  General Administrative Duties
  
• Works closely with the Director of Administration to develop and implement communication strategies within and external to the Provost's Office.
  
• Creates and maintains confidential electronic faculty affairs records.
  
• Responsible for the effective staff supervision and mentoring of the Associate Director of Faculty Affairs, including training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment.
  
• Develops and provides reports for the Provost, Vice Dean for Faculty Affairs, and Director of Administration, as requested.
  
• Provides administrative support for the execution of new initiatives for the Vice Dean for Faculty Affairs.
  
• Serves as counsel to the Vice Dean for Faculty affairs on a variety of matters.
  
  Required Qualifications
  
  
• The many demands of this job necessitate strong organization and attention to detail to ensure accurate and timely fulfillment of a variety of requests. Tact and diplomacy are also necessary to handle confidential or sensitive information.
  
• 5+ years of experience working in the field of faculty and academic affairs.
  
• Bachelor's degree or an equivalent combination of education and experience required.
  
• Demonstrated experience with accurate data entry, manipulation, and analysis.
  
• Ability to synthesize and summarize different kinds of data.
  
• Ability to complete complex projects with short and medium-range deadlines.
  
• Proven innovative strategic thinker.
  
• Transformative and proactive leader with an innate ability to implement and manage organizational change.
  
• Ability to work independently and take initiative.
  
• Demonstrated ability to communicate clearly, correctly, knowledgeably, and effectively both verbally and in writing, to diverse audiences.
  
• Demonstrated ability to develop and maintain positive relationships, inside and outside of the workgroup, interacting in a friendly, open, honest, and accepting manner.
  
• Demonstrated proficiency with Microsoft Office, Google applications, and Banner
  
  Desired Qualifications
  
  
• Prior experience and proficiency working with Banner and Interfolio.
  
• Masters degree in education or higher education administration.
  
• 5+ years supervisory experience of assistant or associate level administrator at a college or university.
  
  To apply for the position, please visit: https://employment.tc.columbia.edu/cw/en-us/job/508520/director-of-faculty-affairs
  
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