Athens State University
Reporting to the Assistant Vice President of Enrollment and Student Support Services, the Registrar, under limited supervision, is responsible for the core student records component of the university's academic and enrollment management operations. The Registrar is responsible for all functional duties related to the creation, maintenance, dissemination, verification and security of student academic records, and is the University official responsible for FERPA compliance. The Registrar acts as a central communication resource for academic and policy information related to student records management, academic programs, and enrollment data and reports. Additionally, the Registrar serves a key support function in the compliance process by maintaining the integrity of student academic records, developing enrollment reports and disseminating information across the University. This position requires a unique combination of strong leadership, technical ability, and interpersonal skills to create and maintain collaborative working relationships with institutional leadership, faculty, and staff to support University programs and policies as established; including those of federal, state, administrative, and academic entities.
Recordkeeping, Compliance and Data Integrity
- Interpret and ensure compliance with recordkeeping standards,
as well as university policies and procedures, and insure that all
functions of the office are performed according to best practices
and standards established by AACRAO, relevant accrediting agencies,
and governing bodies.
- Enforce provisions of the Family Education Rights and Privacy
Act (FERPA) and General Data Protection Regulation (GDPR),
overseeing the confidentiality of student records and dissemination
Academic Support Functions
- Compile, format, and publish the academic catalog in accordance
with the University's Curriculum Review process through
collaboration with the faculty, academic administrators, and
- Recommend and participate in the development, implementation,
and enforcement of college policies and procedures regarding
student registration, transfer credit, class schedules,
instructional space scheduling, residency requirements, academic
history, academic standing, degree audits, graduation requirements
and other student records.
- Provide analysis of enrollment data as needed for communication
with varying constituencies.
Collaborative Customer Support
- Cultivate a student-centered environment to support student
retention and success.
- Confer regularly with the campus community and university
personnel to plan, coordinate, formulate, administer, interpret and
evaluate policies, systems, and activities.
- Serve as a liaison with accrediting officials, professional
organizations, alumni, parents, students and others outside the
university on matters related to student records, policies and
- Provide training to University employees to ensure Registrar
associated policies are communicated and applied accurately,
efficiently, and consistently.
- Serve on institutional committees relevant to the academic
standards and records operation of the University.
- Ensure compliance of and maintains curricular revisions
approved by the Undergraduate Curriculum Committee, Graduate
Committee, and Faculty Senate.
- Represent the University locally, regionally, and nationally
through membership and participation in appropriate professional
Strategic Planning and Departmental Operations oversight
- Provide strategic planning, direction, and supervision for the
Office of the Registrar; establishing short and long-range
department goals, objectives, policies, and operating
- Monitor and evaluate department effectiveness effecting changes
required for continuous improvement.
- Supervise/manage functions and operations within the Office of
the Registrar including overseeing the integrity and maintenance of
student records including the student information system
components, the University catalog, electronic records storage,
registration, student academic records, recording transfer credit,
degree audit and clearance, graduation certification, scheduling of
courses and final exams, development of the academic calendar for
approval by the faculty and administration, and creating and
implementing relevant enrollment reports.
- Develop, train, and implement efficient technology-based
solutions in efficient and effective support of academic and
enrollment goals including Title III and other
- Manage and maintain the audit reporting and advising system,
currently Degree Works.
- Serve as the Institutional administrator for National Student
- Serve as the Data owner/controller of the Student Information
System's (Banner) student information.
- Collaborate with the Offices of Institutional Research and
Assessment and Information Technology in developing reports related
to enrollment data and student support services and maintenance of
data services technologies.
General Athens State University Expectations
- Meet annual goals established by the Vice President of
Enrollment and Student Support Services.
- Demonstrate flexibility and adaptability to changing work scope
and tasks based on need.
- Actively work towards building cooperative and collaborative
relationships with peers and internal faculty and staff.
- Maintain “open door” to internal and external
- Identify opportunities for improvements to work practices and
offers viable solutions for implementation.
- Proactively engage in problem solving related to tasks in this
position with internal and external people.
- Routinely practice self-monitoring by assessing self to make
improvements or take corrective action to improve
- Complete other tasks as assigned.
REQUIRED EDUCATION, EXPERIENCE, STANDARDS, AND TRAINING:
• An earned Master’s degree from an accredited University required. Preference for management, information systems or higher education related program field.
• Minimum 7 years’ progressive experience of successful planning, management, and administration of a comprehensive academic records office. Preference for experience in a higher education records and registration work environment and project and policy development at the Post-secondary level.
• Experience in the high-end managed use of complex computerized student information systems required; experience with Banner strongly preferred.
• Experience with the management of a degree-audit system, classroom scheduling tools and student records management software required.
• Experienced in extracting data and writing operational student information reports.
• Demonstrated leadership experience related to the functions of the registrar,
including regulations, policies and procedures related to FERPA, GDPR, SACS COC and other regulatory agencies.
• Evidence of effective administrative skills, with a capacity to develop staff and build teams within an organization focused on quality service to students, faculty and the campus community.
• Proven and demonstrated commitment to equity, diversity and inclusion.
• Record of ethical behavior and integrity with the confidential management of sensitive information.
• A commitment to support and contribute to the mission of Athens State University.
Salary Band: A105
To view salary schedules, visit: https://www.athens.edu/about/offices/human-resources/salary-schedule-tables/
Salary will be commensurate with experience and qualifications.
Special Instructions to Applicants
Unofficial transcripts should be from the college or university which verifies minimum qualifications for the position. Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.
Please provide contact information for three professional references on your application.
To be considered for this position please visit our web site and apply on line at the following link: https://jobs.athens.edu/postings/search
About Athens State University
Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by OnlineU.org for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society’s “Top 20 Events in the Southeast” including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.
In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.
Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.