Manager, Payroll Services (Administrator I)

Manager, Payroll Services (Administrator I)

Job No: 500797
Work Type: Management (MPP)
Location: Dominguez Hills
Categories: MPP, Administrative, At-Will, Full Time, Human Resources



Position Information

This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status.

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Conditions of Employment

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Application Deadline & Salary Information

Review of applications will begin Tuesday, June 8, 2021, and the position will remain Open Until Filled.

Salary is commensurate with experience.

Major Duties

Under the general direction of the Director of Employee Relations, Payroll Services, and Benefits, the Payroll Manager provides vision, leadership, planning, project coordination, and management for Payroll Services. The incumbent shall be responsible for providing oversight of the day-to-day payroll activities while fostering and maintaining positive relationships with employees. The Payroll Manager is responsible for the timely and accurate processing of payroll transactions in accordance with federal and state laws, CSU and campus policies and procedures.

Qualifications

Required Education and Experience:

Education: Bachelor's degree or equivalent

Experience: Two to five (2-5) years of increasingly responsible payroll-related experience or experience in accounting or cashiering, with at least one of the five years serving as a supervisor or manager of payroll. Progressively responsible experience providing analysis and implementation of payroll or personnel activities. Experience managing a complex payroll system.

Preferred Education: Bachelor's degree in a related field such as business administration, computer science, or information systems.

Preferred Experience: Progressively responsible specialized experience in an above-related field within the CSU or other educational/government agency. PeopleSoft and HRMS experience highly desirable.

Required Knowledge, Skills, and Abilities:

Knowledge
Knowledgeable with the local, state, and federal laws regarding pay administration
Possesses a thorough knowledge of payroll tax regulations.
Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
In-depth knowledge and experience of payroll calculation and processing
Knowledge and skill to present information and respond to questions from staff, managers, and customers.
knowledge of accounting principles and practices
Knowledge of payroll policies, procedures, and practices
Knowledgeable regarding payroll technologies

Ability
Ability to adapt to CSU Payroll Systems and processes.
Ability to effectively develop work plans and supervise others;
Ability to interpret and apply complex and analytical policies and procedures of the state, federal, CSU, and campus related to
payroll/personnel issues;
Ability to make decisions and work effectively in a fast-paced environment; multitask, meet various deadlines consistently, and exercise considerable judgment and discretion.
Ability to perform research and write reports using a variety of software;
Ability to quickly learn and apply a variety of CSU and CSUDH policies and procedures.
Ability to work effectively in a multi-cultural environment and a general understanding of collective bargaining and a university organizational structure.
Ability to write policies, procedures, and forms Demonstrated ability to effectively train others; Demonstrated strong mathematical ability.

Skills
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills in complex and sensitive issues.
Strong managerial/supervisory experience and leadership skills.
Establish and maintain cooperative working relationships within a diverse multicultural environment.

Certification: Valid Driver License

Responsibilities

35% Participates with the management team in providing vision, leadership, planning, and project coordination - Makes recommendations for and drafts new policies, procedures, and forms - Conducts research and writes reports and memorandum - Monitors, disseminates, and interprets policies, procedures, and technical letters - Makes recommendations regarding staffing and job duties - Provides information, guidance, and training to university employees - Coordinates process change initiatives to improve the efficiency and effectiveness of processes to meet current and future business needs - Works with all campus units on administrative and technical problems, many of which are of sensitive nature

30% Provides management oversight of day-to-day Payroll Services: - Provides training to student assistants and technical training to technicians in the preparation and processing of payroll/personnel transactions using PIMS and PeopleSoft - Participates in the development of upgrades and enhancements to the HR/Payroll PeopleSoft, PIMS (Payroll System) and other systems in a manner that supports the university's overall strategy - Plans work activities in order to reach unit goals - Conducts audits; prioritizes work assignments; and emphasizes an accurate, timely, and customer-oriented work environment - Ensures effective workflow and controls with other operational units - Actively participates in timekeeper and/or HR Liaison meetings, and systemwide payroll meetings - Drafts performance evaluations. - Interfaces with the Office of the Chancellor and State Controller on oftentimes complex payroll related issues - Ensures confidentiality of the payroll/personnel files

30% Responsible for the timely accurate processing of payroll transactions: - Performs a broad spectrum of complex payroll/personnel transactions that requires applying and interpreting federal and state laws, CSU and campus policies and procedures; - Develops and initiates campus training programs on payroll procedures for PeopleSoft Time and Labor and Absence Management, and other payroll-related procedures; - Analyzes, and resolves unusually complicated problem/situations; develops cohesive, well thought out reports using databases and data obtained from CIRS and/or PeopleSoft.

5% Other duties as assigned

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9


Applications Close: Open until filled

To apply, visit: https://careers.csudh.edu/en-us/job/500797/manager-payroll-services-administrator-i

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