Coordinator of Student Involvement (Clerk V, 44 wk/yr)

Location
Massachusetts, United States
Salary
Salary Not specified
Posted
Jun 18, 2021
Employment Level
Administrative
Employment Type
Full Time

Company Description:

Framingham State University is a vibrant comprehensive liberal arts institution located in the MetroWest suburbs of Boston, which integrates an academically challenging liberal arts education with workforce preparation programs. Founded in 1839, FSU enrolls about 4,000 undergraduates and 1,200 graduate and professional students. FSU offers 35 bachelor's degrees with 55 specialized concentrations, 63 minors, and 26 master's degree programs, in a highly personalized teaching environment. Our community takes pride in empowering student success by providing a superior education, leading research and innovation opportunities, and a strong first-year experience.

At FSU, we are deeply committed to inclusive excellence, encouraging a supportive, diverse and collaborative learning environment, and providing culturally relevant education. We are honored that our commitment earned FSU six Higher Education Excellence in Diversity (HEED) Awards from INSIGHT Into Diversity and that we are the only public institution in Massachusetts recognized in 2018, 2019, and 2020. FSU is designated as an emerging Hispanic-Serving Institution by the Hispanic Association of Colleges and Universities and also belongs to the Howard Hughes Medical Institute (HHMI) Inclusive Excellence community, providing national leadership in science education and exploring strategies that will lead to more inclusive science education. We encourage applications from those who share our commitment to promoting a diverse, welcoming, and inclusive community.

Our founding motto, LIVE TO THE TRUTH, was said at the end of each class by beloved first principal, Cyrus Peirce, who sought to discover and teach "truth in theory and principle...truth in spirit and motive...truth in manner and form...truth intellectual and truth moral." Principal Bagnall found this motto "speaks of sincerity of spirit...of intensity of effort, of resolution to succeed, of joy in achievement." LIVE TO THE TRUTH continues to guide our institution in practice and endeavor. If you share in this quest for truth and a commitment to living it fully, make the next chapter of your career the best chapter at Framingham State University.

Learn more about our career opportunities at www.framingham.edu/careers.


Job Description:

GENERAL STATEMENT OF DUTIES:

The Coordinator of Student Involvement, a member of the Student Involvement and Leadership Development (SILD) team, has primary responsibility for assisting in the managing a range of student organization responsibilities, student leadership development, and engagement initiatives.

Please review the full Clerk Series Classification Specifications

SUPERVISION RECEIVED: Reports directly to the Director of Student Involvement.

DUTIES & RESPONSIBILITIES:

Student Organization Support:

  • Acts as point-person for new student organization registration, and on-boarding of incoming leaders
  • Serve as a SILD Resource Person for a portfolio of student organizations. Tasks include leadership development, mentorship and advisement on organization operations, and helping with budget and event management
  • Coordinates SILD database of student organizations, including student demographics and reporting on SILD anti-racist efforts
  • Coordinates student organization email set up and coordination with IT department
  • Assists in student organization and Student Government Association election procedures, including preparing ballots and working with any election committees
  • Maintains and updates SILD Student Organization Handbook in matters of organization formation, policy explanations, best practices, risk-management procedures, necessary forms, and other applicable institutional policies
  • Coordinates LEAD Workshop series for student organization leaders and members
  • Assists in developing and implementing student leader trainings

General:

  • Coordinates the Sam the Ram student employee program, including hiring, scheduling, and payroll
  • Coordinates the Annual Engagement Day event in conjunction with Career Services and Employer Relations
  • Coordinates, in conjunction with SILD Finance and Operations Manager, the student organization locker spaces and use of the Club Rooms
  • Acts as an active member of the SILD team, including in areas of supporting event coverage, and key SILD programmatic initiatives such as: Homecoming, Engagement Day, Black and Gold Beginnings, Admitted Student Receptions, Sandbox, Commencement, etc.
  • Supports Finance and Operations Manager with Prescence/RamLink maintenance
  • Support SILD in management of student travel and conference attendance logistics
  • Actively contributes to a working environment that promotes optimism, collaboration, respect, solutions-conscious dialogue, and exceptional service to everyone
  • Ensures general compliance with University policies on such matters as attendance, use of compensatory time, and overtime
  • Participates on various standing and/or special committees of the University as assigned
  • Other related duties as assigned

Requirements:

MINIMUM QUALIFICATIONS:

Applicants must have at least (A) four years of full-time, or equivalent part-time, experience in office work, of which (B) at least one year must have been in a supervisory or administrative capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required (A) experience.*

II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required (A) experience.*

III. A diploma for completion of a one-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum of one year of the required (A) experience.*

IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum of two years of the required (A) experience.*

*Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will only be permitted for a maximum of two years of the required (A) experience. No substitutions will be permitted for the required (B) experience.

OTHER QUALIFICATIONS:

  • Ability to facilitate conversations amongst students
  • High comfort level navigating a wide range of discussions with students
  • Availability to work or meet in the evenings and/or on weekends
  • Detail oriented, with a focus on organization
  • Ability to express self in oral and written communications professionally, and as a role model to student leaders
  • Ability to work effectively with professional, non-professional, and student personnel
  • Ability to work with a diverse workforce and student population

PREFERRED QUALIFICATIONS:

  • Completion of bachelor's degree
  • Valid driver's license
  • Experience with Banner Student Information System
  • Knowledge of higher education principles, and student development
  • Working knowledge of design software such as Adobe Creative Suite, and Canvas
  • Confidence in making administrative/procedural decisions that fall in line with best practice, and professional candor

Additional Information:

This is a full-time, non-exempt, 44 week/year, benefits-eligible position in the American Federation of State, County, and Municipal Employees (AFSCME) bargaining unit with a title of Clerk V. The bi-weekly pay rate is $1707.31 (grade 15, step 1) for weeks worked. This is a 44 week/year position, scheduled to coincide with the academic year and departmental needs.

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity/affirmative action employer.

Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.


Application Instructions:

Candidates must apply online by submitting:

  • Cover Letter,
  • Resume/CV,
  • Equity and Inclusion Statement
  • Names and contact information for three (3) professional references.

*The Equity and Inclusion Statement is an opportunity for candidates to discuss professional skills, experience and/or willingness to engage in activities that would enhance the university's efforts to promote a diverse, equitable, and inclusive community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidate application materials.

For full consideration, application materials must be received by July 16, 2021.

Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or humanresources@framingham.edu.

PI139545481

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