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Financial Support Specialist - Student Services (EXTENDED)

Cabrillo College
California, United States
Salary Not Specified
Start date
Jun 17, 2021

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Position Type
Administrative, Business & Administrative Affairs, Financial Affairs, Student Affairs, Financial Aid
Employment Type
Full Time
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Employment Opportunity

Are you interested in creating an amazing educational environment for students who are part of an equity driven community? Staff at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time!

This full-time, 12-months per year, Financial Support Specialist has primary financial support responsibility for general and non-general funds, and performs complex and technical accounting work in the Student Services component.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 44% are LatinX, 5% multi-ethnic, 2.75% Asian, 1.25% African-American, 1% Filipino, 0.25% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2019. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

As a classified staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.

Examples of Duties

  • Maintains and balances a subsidiary ledger
  • Provides accounting, budgetary and financial records on income and expenses
  • Processes temporary hourly and student employment paperwork
  • Reviews timecards and faculty contracts for accuracy and ensures available funds
  • Provides information to College staff and to the public that requires the use of judgment and the interpretation of policies, rules or procedures
  • Receives, audits and compiles invoices, credit memos, purchasing documents, and other financial documents; reviews for completeness, accuracy, and proper authorization; reviews for extensions and other charges
  • Totals, classifies and posts to appropriate accounts and files
  • Maintains accounts receivable files and requests payment by preparing and distributing invoices
  • Produces and distributes receipts
  • Posts and deposits monies according to established policies and procedures
  • Performs cash flow analysis, budget analysis, and projections
  • Prepares a variety of end­ of ­month, year­end and other periodic financial statements and reports
  • Compiles and adjusts financial data as needed, recommends resolution of aged accounts
  • Performs journal entries, posts to subsidiary ledger
  • Provides information to the District Business Office as needed
  • Performs a variety of general office support work such as organizing and maintaining various files, preparing correspondence, reports, forms and specialized documents, and proofreads and checks materials for accuracy, completeness and compliance with procedures and regulations
  • Operates a variety of office equipment and enters and retrieves data accurately from an institutional database using various software
  • Creates and maintains a variety of databases, spreadsheets and documents for tracking of financial data
  • Coordinates instructional equipment purchases
  • Researches and compares vendor costs
  • Recommends equipment
  • Interacts with college personnel and vendors regarding financial activities
  • Resolves discrepancies and clarifies issues
  • Researches information, compiles data and prepares a wide variety of statistical and budget reports
  • May prepare, collect, handle, and balance student fees
  • May oversee the work of student employees
  • May prepare and provide cost analysis, reports, and projections for Weekly Student Contact Hours (WSCH) and Full-Time Equivalent Students (FTES)
  • May reconcile teaching units in collaboration with assigned administrator and staff
  • Performs related duties as required or assigned

Minimum Qualifications

Education and Experience:

  • Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff, AND
  • Graduation from high school supplemented by college-level accounting courses AND
  • Three (3) years of increasingly responsible financial record keeping and accounting experience.
Please note: Additional experience may be substituted for the education.

  • Experience in an educational setting
  • Experience using an ERP, such as Colleague
Knowledge of:
  • Accounting principles and practices including preparation of complex financial statements
  • Applicable sections of California Education Code and other applicable laws and reporting requirements
  • Standard office practices and procedures, including filing and the operation of office equipment including a computer and various software
  • Financial and statistical record keeping techniques
  • Principles of training and providing day-to-day work direction
  • Correct English usage, grammar, spelling punctuation, and vocabulary
  • Interpersonal skills using tact, patience, and courtesy
  • Technical aspects of assigned division or function
  • Effective oral and written skills
Ability to:
  • Perform technical accounting duties and maintain accounts, journals, and ledgers
  • Compile and reconcile complex numerical and statistical data
  • Coordinate multiple projects and meet critical deadlines
  • Use initiative and sound judgment within established procedural guidelines
  • Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and the community
  • Read, interpret, apply, and explain rules, regulations, policies, and procedures
  • Make mathematical and statistical calculations quickly and accurately
  • Instruct others in work procedures
  • Analyze situations accurately and adopt an effective course of action
  • Establish and maintain effective working relationships
  • Maintain detailed records, prepare reports, create and maintain spreadsheets and databases
  • Operate standard office equipment to produce correspondence, reports and other written materials using various software
  • Work effectively both independently and as a member of a work team
  • Maintain confidentiality of information
Other Requirements:
  • Must be willing to work evenings and weekends at various college locations

Additional Information

Starting Salary Range: $4,021 to $4,433 per month; maximum initial salary step placement on the classified salary schedule is step 3. Full-time (100%, 40 hours per week) assignment, 12 months per year. Monday through Friday, 8:00 a.m. – 5:00 p.m. with evenings and weekends as required. Position scheduled to begin as soon as possible, pending continued funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment.

Benefits: Our comprehensive benefits package includes medical, dental, life, short and long term, and vision (optional) insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an Employee Assistance Program. Please see the Benefits link on the HR webpage for more information.

Application Process:
  1. Completed application
  2. Resume
  3. Answer Supplemental Questions
  • Applicants are encouraged to attach unofficial transcripts for college coursework completed

Please note : All application materials must be received by 11:59 pm on the closing date indicated above.

Attention Applicants
Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including reference letters) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas. A position eligibility pool may be established in order to fill other full-time, part-time, or substitute assignments as needs arise.

Selection Procedure

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and can also be accessed through your application profile.

Conditions of Employment
Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes).

EEO Statement
Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at (831) 479-6217.

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