Administrative Assistant III - Center for Pedagogical Innovations (.50 FTE)

Connecticut, United States
Salary Not Specified
Jun 03, 2021
Employment Level
Employment Type
Part Time
Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.

Position Details

Reporting to the Director of the Center for Pedagogical Innovation ( CPI ), the Administrative Assistant III will provide support for all programs that fall under the auspices of the CPI , which includes the Office of Faculty Career Development ( OFCD ).

Responsibilities include:
Manage general inquiries via email, phone, and in-person and process incoming mail.
Manage and reconcile budgets;, A/P vouchers, travel reimbursements, and other financial transactions.
Coordinate the logistics for center events (e.g. speakers, exhibitions, talks) to include scheduling, publicity, room reservations, travel, and catering arrangements.
Coordinate travel accommodations and transportation for CPI staff, faculty, and guests.
Coordinate the annual new faculty orientation program.
Support OFCD faculty development programs
Serve as building steward for CPI / OFCD offices and shared spaces: maintain key inventory, distribute keys, update building directories; maintain bulletin boards, check and replenish classroom supplies on a daily basis and process work orders as needed.
Maintain websites for CPI and OFCD and faculty/staff listservs.
Hire and train students; oversee student time submission.
Perform other related duties and projects as assigned.

This is a part-time, Grade III position that is in the Secretary/Clerical bargaining unit. The position works 910 hours per year, approximately 19.75 hours per week for 43 weeks, with reduced hours during the summer.

Minimum Qualifications

Associate Degree and four years related experience. Related experience and training may be substituted for educational requirement.

Previous budget management experience.

Demonstrated attention to detail.

Demonstrated proficiency in Word, Excel and Outlook.

Previous experience with database management applications.

Proven ability to manage multiple tasks.

Effective communications skills.

Preferred Qualifications

Previous grant management experience.

Previous experience working in an academic environment.

Special Instructions to Applicants

Application close date is June 18, 2021

Additional Information

Offers to applicants are contingent on the candidate’s completion of a pre-employment background check screening and computer skills assessment to the satisfaction of Wesleyan University

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504, or any other non-discrimination policies should be directed to: Alison Williams, Vice President for Equity & Inclusion/ Title IX Officer, 860-685-3927,

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