Administrative Support Coordinator I (ASC I)/Office of the Vice President, University Advancement

California State University, San Bernardino
California, United States
Salary Not specified
Jun 17, 2021
Employment Level
Employment Type
Full Time

Administrative Support Coordinator I (ASC I)/Office of the Vice President, University Advancement
California State University, San Bernardino

Job No: 500843
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Fundraising & Alumni Relations, Full Time, Education Support Professionals, Marketing/Communications


California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.

At CSUSB, you can:

  • Build your future

  • Work with the best

  • Be your authentic self

  • Focus on you

  • Make a lasting impact

  • Work for a purpose that is greater than your own

  • Bring everything you are, become everything you want

    Department Summary

    The University Advancement Division generates the external and internal resources that improve and support student education at California State University, San Bernardino. Its primary purpose is to advance the mission of the university via private and corporate and foundation support, communications, government, community, and alumni relations.

    Job Summary

    Support for the Vice President's Office
  • Maintain the Vice President's calendar.
  • Arrange logistics for the Vice President's meetings, appointments, and events.
  • Provide backup administrative support in the absence of the Executive Assistant.

Office Coordination
  • Prepare and process documents, maintain office records, and update web-based materials.
  • Receive, process, and verify gifts, donations, and office mail.
  • Create and process gift receipts.
  • Coordinate student payroll and timesheets.
  • Submit and oversee requisitions and purchase orders.

Division Initiatives and Projects
  • Coordinate and execute special projects.
  • Disseminate information to the division, coordinate RSVP lists and logistics, and assist in event production.

Support for the Philanthropic Foundation
  • Provide administrative support for quarterly board and subcommittee meetings.
  • Track attendance, ensure that required documents are submitted and that membership lists are accurate.
  • Coordinate meeting logistics.

  • Perform all other job-related duties as assigned.

Employment Status: Full-time, Probationary, Non-Exempt (with the possibility of converting to permanent).

*The initial review of applications will begin on June 30, 2021.

Work Schedule

Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

Key Qualifications
  • Excellent written and verbal communication skills; a thorough knowledge of English grammar, spelling, and punctuation.
  • Excellent organization and time management skills; the ability to independently handle multiple projects and priorities.
  • Ability to learn, interpret independently, and apply a variety of complex policies and procedures, along with the ability to identify deviations from applicable policies.
  • Demonstrated expertise in scheduling complex calendars.
  • Ability to anticipate essential materials and research necessary for meeting and travel arrangements.
  • Active problem-solving skills, along with effective and sensitive interpersonal skills.
  • Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions.
  • Ability to perform standard arithmetic functions of a transactional nature.
  • Ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, and co-workers.

Education and Experience
  • High School diploma or its equivalent AND three (3) years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Preferred Qualifications
  • Two (2) years experience working in higher education.


Anticipated Hiring Range: $3,200-3,500 monthly

Classification Salary Range: $3,064-5,148 monthly

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

Dimensions of diversity shall include but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

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