501377 - Administrative Support Coordinator I

California State University, Fullerton
California, United States
Salary Not specified
Jun 17, 2021
Employment Level
Employment Type
Full Time

501377 - Administrative Support Coordinator I

Classificaiton: Administrative Support Coordinator I
Department: Women’s Center
Sub-Division: Student Engagement
Salary Range: $3,064 - $5,148 per month
Appointment Type: Ongoing
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The WoMen's and Adult Reentry Center is dedicated to educating on issues of gender and social equity through a feminist lens. We engage the CSUF community by providing support services, leadership opportunities, educational programs and advocacy. We believe co-curricular learning and support enhances the Titan experience. We are seeking an exceptional individual to join our team as the Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the general direction of the Director, the Administrative Support Coordinator I provides comprehensive receptionist and administrative support to the WoMen's and Adult Reentry Center. The Administrative Support Coordinator I oversees the front desk and the day-to-day operations of the WoMen's Center and serves as a liaison regarding campus matters and fielding inquiries from students, faculty, staff, and off-campus constituents. Utilizes discretion and independent judgment in handling confidential materials and sensitive situations via phone, mail, and in person. Hires, trains, and provides direction to Front Desk Student Assistants, as well as manages their daily tasks and semesterly projects. Efficiently coordinates various clerical tasks, performs standard office procedures, adheres to deadlines, and adjusts priorities in an energetic and dynamic environment. As the front line staff person will serve as the Executive Office Receptionist that provides the first point of contact customer service to a diverse population including students, faculty, staff, parents, and campus visitors, utilizing tact and sensitivity with disgruntled individuals. Facilitates daily operations by providing reception duties, including answering telephones, assisting with student inquiries, distributing mail, maintaining physical and computer files, helps to maintain the Center's DropBox account, prepares and types written correspondence, and assists with editing of written materials. Provides administrative support to the Director and assists with event planning and catering. Works in close collaboration with the office staff to review and identify priorities, monitor projects to assume quality control, and ensure deadlines are met with minimal supervision. Orders, receives, distributes, and organizes office supplies. Serves as the office contact for maintenance of office equipment, the department IT coordinator (DITC), Student Attendance Timekeeper, and the backup Payroll Warrant. Oversees the Center conference room calendar and manages the Center's general email account. Supports the Center with travel arrangements, reservations, coordination of lunch orders, and catering. Assists with processing of travel documents, D11's, and logging and tracking all documents received and sent out by the Center. Other duties as assigned.

Essential Qualifications:
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:
Bachelor’s degree from an accredited four-year college or university or previous experience working in higher education.

Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The person holing this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Application Deadline: Jul 01, 2021 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/501377/501377-administrative-support-coordinator-i


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