Athletics Game Operations, Facilities and Special Events Coordinator (AA/S - Exempt I) / Athletics

Employer
California State University, San Bernardino
Location
California, United States
Salary
Salary Not specified
Posted
Jun 17, 2021
Employment Level
Administrative
Employment Type
Full Time


Athletics Game Operations, Facilities and Special Events Coordinator (AA/S - Exempt I) / Athletics Department
California State University, San Bernardino



Job No: 500723
Work type: Staff
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Athletics, Probationary, Full Time




About CSUSB

California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.

At CSUSB, you can:
  • Build your future
  • Work with the best
  • Be your authentic self
  • Focus on you
  • Make a lasting impact
  • Work for a purpose that is greater than your own
  • Bring everything you are, become everything you want



The Department of Athletics

California State University, San Bernardino (CSUSB) is a highly successful member of NCAA Division II, competing in the California Collegiate Athletic Association (CCAA). CSUSB has 210 student-athletes competing in 10 sports. CSUSB Athletics teams compete for national honors in competition and the classroom, boasting the reigning national champion in women's volleyball along with multiple teams ranked nationally. Importantly, CSUSB has had at least one Academic All-American for the past 5 years and boasts a department-wide 3.35 GPA. The CCAA has been one of the nation's most successful intercollegiate athletic conferences since its establishment in 1938. CCAA members have won 154 NCAA Championships (102 men, 52 women) which is far and away the most of any Division II conference.

To find out more about the Department of Athletics California State University of San Bernardino Athletics - Official Athletics Website


Job Summary

Under the general supervision of the Senior Associate Athletics Director/Senior Woman Administrator, Department of Intercollegiate Athletics the Game Operations and Facilities Coordinator manages all Department of Intercollegiate Athletics sporting events, with an emphasis on fan and game day experience. The incumbent will be responsible for the execution of logistics, facilities maintenance scheduling, supervision and training of support staff on game management, and event setup and breakdown.
  • A key member of the Game Day staff, the Athletics Game Operations, and Facilities.
  • Will assist with the development of policies and procedures related to athletics facilities, equipment, and events.
  • Provide analysis and evaluation of athletics facilities usage discretion and judgment in making recommendations to senior athletic management in regards to liaison with Risk Management, Parking, UPD, Concessions, Facilities Management, Special Events, and Guest Services.
  • Develop, and execute Athletics Department emergency action plan and venue evacuation procedures for all sporting venues to ensure safety and security of personnel, spectators, and participants.
  • Provide oversight for all set-up and take down of home Athletics game, events, and championships; is responsible for a safe and clean environment for Athletics venues.
  • Oversee ticket operations and act as main contact for ticketing; oversee coordination of officials and visiting teams.
  • Oversee the maintenance for grounds, facilities, scoreboards, video streaming technology, sound systems, and other equipment associated with facilities.
  • Oversee game day staff, vendors, independent contractors, and student staff and all scheduling and payroll; lead paraprofessional employee trainings and meetings.
  • Recruit, hire and train student staff and oversee the scheduling for games and events and process monthly payroll reports; and lead game management trainings and meetings.
  • Monitor inventory of equipment, uniforms & practice gear in coordination with Equipment Tech.
  • The incumbent will develop and maintain the official Athletics facility calendar; manage all reservations for Athletics facilities; and work with student groups, campus departments and coordinate with others on campus.
  • The incumbent will assist with special events such as Dave Stockton Golf Tournament, Student-Athlete Awards Showcase, and Welcome Back BBQ, Homecoming, Blue & Black Fundraising Celebration, Etc.
  • The incumbent works closely with senior staff, sport administrators, coaches, and the compliance office on contest schedules, and event management, including game day home and visiting team ticket operations.
  • Oversees budget and purchasing related to Game Operations/Facilities Management.
  • Records management; primary liaison to visiting teams, vendors, and related university personnel; oversees, and performs other duties as assigned.



Employment Status: Full-time, “exempt”, probationary position (with the possibility of converting to permanent).

First Review Deadline: This position will remain open until filled. Applicants will be reviewed beginning July 1, 2021.



Work Schedule
  • Monday through Friday from 8:00 am to 5:00 pm; some evenings and weekends required to support Athletics programming, event management, and game-day operations.



Key Qualifications
  • Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
  • Knowledge and experience with application of NCAA, CCAA, and CSU rules and regulations.
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.



  • Education and Experience
    • Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two (2) years of related experience.
    • Athletics and/or higher education knowledge.
    • Demonstrated analytical skills utilizing independent judgment and accountability.



    Preferred Qualifications
    • Knowledge in research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
    • Expertise in investigating and analyzing problems with a broad administrative impact and implications.
    • Ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction.
    • Ability to lift, carry, and move 50lbs or more.
    • Valid CA Driver's License.



    Salary

    Anticipated Hiring Range: $3,897.00 - $4,334.00 monthly

    Classification Range: $3,897.00 - $7,051.00 monthly


    Statement of Commitment to Diversity

    In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.

    The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

    Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

    The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

    Supplemental Information

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

    The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

    California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

    This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:


    Job Summary

    Under the general supervision of the Senior Associate Athletics Director/Senior Woman Administrator, Department of Intercollegiate Athletics the Game Operations and Facilities Coordinator manages all Department of Intercollegiate Athletics sporting events, with an emphasis on fan and game day experience. The incumbent will be responsible for the execution of logistics, facilities maintenance scheduling, supervision and training of support staff on game management, and event setup and breakdown.
    • A key member of the Game Day staff, the Athletics Game Operations, and Facilities.
    • Will assist with the development of policies and procedures related to athletics facilities, equipment, and events.
    • Provide analysis and evaluation of athletics facilities usage discretion and judgment in making recommendations to senior athletic management in regards to liaison with Risk Management, Parking, UPD, Concessions, Facilities Management, Special Events, and Guest Services.
    • Develop, and execute Athletics Department emergency action plan and venue evacuation procedures for all sporting venues to ensure safety and security of personnel, spectators, and participants.
    • Provide oversight for all set-up and take down of home Athletics game, events, and championships; is responsible for a safe and clean environment for Athletics venues.
    • Oversee ticket operations and act as main contact for ticketing; oversee coordination of officials and visiting teams.
    • Oversee the maintenance for grounds, facilities, scoreboards, video streaming technology, sound systems, and other equipment associated with facilities.
    • Oversee game day staff, vendors, independent contractors, and student staff and all scheduling and payroll; lead paraprofessional employee trainings and meetings.
    • Recruit, hire and train student staff and oversee the scheduling for games and events and process monthly payroll reports; and lead game management trainings and meetings.
    • Monitor inventory of equipment, uniforms & practice gear in coordination with Equipment Tech.
    • The incumbent will develop and maintain the official Athletics facility calendar; manage all reservations for Athletics facilities; and work with student groups, campus departments and coordinate with others on campus.
    • The incumbent will assist with special events such as Dave Stockton Golf Tournament, Student-Athlete Awards Showcase, and Welcome Back BBQ, Homecoming, Blue & Black Fundraising Celebration, Etc.
    • The incumbent works closely with senior staff, sport administrators, coaches, and the compliance office on contest schedules, and event management, including game day home and visiting team ticket operations.
    • Oversees budget and purchasing related to Game Operations/Facilities Management.
    • Records management; primary liaison to visiting teams, vendors, and related university personnel; oversees, and performs other duties as assigned.



    Employment Status: Full-time, “exempt”, probationary position (with the possibility of converting to permanent).

    First Review Deadline: This position will remain open until filled. Applicants will be reviewed beginning July 1, 2021.



    Work Schedule
    • Monday through Friday from 8:00 am to 5:00 pm; some evenings and weekends required to support Athletics programming, event management, and game-day operations.



    Key Qualifications
  • Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
  • Knowledge and experience with application of NCAA, CCAA, and CSU rules and regulations.
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.



  • Education and Experience
    • Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two (2) years of related experience.
    • Athletics and/or higher education knowledge.
    • Demonstrated analytical skills utilizing independent judgment and accountability.



    Preferred Qualifications
    • Knowledge in research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
    • Expertise in investigating and analyzing problems with a broad administrative impact and implications.
    • Ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction.
    • Ability to lift, carry, and move 50lbs or more.
    • Valid CA Driver's License.



    Salary

    Anticipated Hiring Range: $3,897.00 - $4,334.00 monthly

    Classification Range: $3,897.00 - $7,051.00 monthly


    Statement of Commitment to Diversity

    In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.

    The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

    Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

    The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

    Supplemental Information

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

    The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

    California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

    This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

    This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)


    To view full description and to apply, visit: https://www.csusb.edu




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