Administrative Coordinator (Access Office)

Job Summary

Coordinate, oversee, and/or perform a wide variety of administrative and program support. Coordinate the provision of office and staff support services to the department or unit, and oversee and/or participate in the coordination, supervision, and completion of special projects and/or events.

Responsibilities

Typical Allocation of Duties:

Coordinate department or unit activities - 15%
Monitor and coordinate activities as appropriate, and prepares internal reports for management; participate in budget planning and management, as required.

Project development - 15%
Assist with project development and planning.

Maintain files, records, and databases - 15%
Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the department or unit.

Confidential administrative support - 20%
Provide confidential administrative support for the department or unit.

Primary point of contact - 15%
Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies.

Correspondence - 5%
Compose and prepare written documentation and correspondence for the department or unit.

Special Projects - 5%
Assist in the coordination, supervision, and completion of special projects as appropriate.

Coordination of supplies - 5%
Coordinate and oversees the day-to-day management of supplies, equipment, and facilities for the department or unit, as appropriate.

Supervision - 5%
May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.

 

Required Qualifications

Required Experience
Associate's degree and five (5) years of related work experience.

  Conditions of Employment

Employment is contingent upon successful completion of a background check. Position May Require Credit Check (if using P-Card, working with Cash, etc.).

Position Requires completion of VSU’s Annual Compliance Training course (such as State Business Transactions, Drug Free Workplace, Anti-Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict of Interest/ Outside Activities Policy, Leave Procedures for Faculty and Staff, Georgia Open Records Act, Family Educational Rights and Privacy Act (FERPA), and Contracts 101. Supervisory positions require training in FMLA and Worker’s Compensation.