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Executive Assistant to the CFO

Employer
Hiram College
Location
Ohio, United States
Salary
Salary Commensurate with experience
Date posted
Jun 17, 2021

Hiram College invites applicants to apply for the position of Executive Assistant to the Chief Financial Officer.

Founded in 1850, Hiram College provides students of all backgrounds an attainable private education that teaches the 21st-century skills needed to thrive professionally and personally in the face of inevitable and constant change. Built on a community that fosters student-faculty collaboration, the College equips all students with the tools necessary to embrace active learning in the classroom, in Ohio, and beyond through technology, internship, study away, research, and other experiential opportunities for growth and development. Recognized by Colleges of Distinction, The Princeton Review, U.S. News and World Report, and as a top baccalaureate college by Washington Monthly, Hiram enrolls over 1,000 undergraduate and graduate students in academic programs on its Northeast Ohio campus and through online@Hiram.

Reporting directly to the CFO, the Executive Assistant will provide executive support to the CFO and coordinate daily operations for the office of the CFO. This position serves as the primary point of contact for internal and external constituencies on most matters pertaining to the CFO’s multiple areas of responsibility. Responsibilities include, but are not limited to, the following*:
• Responsible for a broad variety of administrative tasks for the CFO’s office including:
     o Oversee an extremely active calendar of appointments
     o Coordinate meetings when requested
     o Complete expense reports and credit card reconciliations
     o Maintain office files and records, electronic and paper
     o Manage and order office supplies
     o Issue purchase orders
     o Process mail
     o Prepare correspondence that is often confidential
     o Schedule travel plans, itineraries, and agendas
• Serve in a “gatekeeper” role, where appropriate.
• When directed, communicate on behalf of the CFO with board members, CFO staff, and
Others on matters related to the CFO’s responsibilities.
• Research, prioritize, and follow-up on incoming issues and concerns addressed to the CFO,
including those of a sensitive and confidential nature, and determine an appropriate course of action, referral, or response.
• Prioritize conflicting needs; handle projects and tasks expeditiously, proactively, and follow through to successful completion, often with deadline pressures.
• Undertake special projects as requested by the CFO.
• Serve as the CFO’s administrative liaison to the various Board of Trustees committees.
• Serve as the recording secretary for the CFO’s Board of Trustee Committee meetings (audit, finance, investment, and physical assets); completes and assembles Committee meeting materials, minutes, and agendas.
• Gather information and complete applications for the annual insurance renewal process.
• Assists the CFO with responsibilities such as rental property management and acts as Hiram Inn liaison.
• Provide administrative services for the Controller’s office the Executive Director of IT’s office, and the Executive Director of HR’s office.
• Other duties as assigned.
*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Qualifications
• High School Diploma or equivalent is required; Bachelor’s Degree is preferred.
• Minimum of 5 years of progressive administrative support experience, preferably supporting an executive-level position.
• Experience in an educational setting is a plus.
• Strong computer skills including Microsoft Office suite.
• Demonstrated ability to work in a diverse community.
• A good understanding of financial subjects and terminology.
• Strong oral and written communication skills and a professional attitude.
• Excellent customer service skills.
• Demonstrated experience working in a team-oriented environment.
• Self-motivated with the ability to work independently.
• Ability to manage multiple tasks, prioritize assignments, meet deadlines, and follow up while maintaining.
• Must be resourceful, flexible, and a problem-solver.

 

Application Process

Please apply directly via https://www.hiram.edu/careers-at-hiram/

Include a cover letter, resume, and three professional references with their names, email addresses, and phone numbers. Review of applicants will begin immediately and continue until the position is filled.


Hiram College is an equal opportunity employer committed to excellence through diversity!

 

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