Accounts Payable Specialist

Indiana, United States
Salary Not Specified
Jun 16, 2021
Employment Type
Full Time

Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres, just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.

UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve, and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.

As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

Candidates from the state of Colorado are not eligible to be considered.


The University of Indianapolis is accepting applications for an Accounts Payable Specialist. This is a full-time, 37.5 hours per week, non-exempt position. The Accounts Payable Specialist will perform the review, validation and entry of accounts payable invoices and maintenance of accounts payable records for the University. Ensuring timely payments to external vendors, customers and employees while accurately recording related financial transactions and ensuring compliance to University policies. This position is currently the only accounts payable personnel for the University and as a result this position handles all levels of the accounts payable function.


  • Review all invoices for appropriate documentation, coding, approval and policy compliance
  • Prioritize invoices according to cash discount potential and payment terms
  • Process approximately 200 -300 check requests on a weekly basis
  • Process parent plus and student refunds as on a weekly basis
  • Create Positive Pay and direct deposit files for the bank
  • Maintain the vendor database and vendor files; including obtaining W-9 information
  • Issue stop-pays, voids and re-issues as necessary
  • Prepare 1099's and file submissions to the IRS
  • Perform 2-way match for purchase orders
  • Process purchase orders for approval. Includes coordination with various departmental buyers
  • Reconcile vendor statements to resolve open balances and/or credits
  • Order office supplies for the department and handle office maintenance requests
  • Assist with special projects as requested
  • Assist with training and hiring students, and oversee some of their workload
  • Perform system upgrade testing as needed
  • Prepare and maintain documentation of accounts payable procedures
  • Track and manage cash advances
  • Serve as point person for questions from employees and vendors regarding accounts payable issues
  • Prepare and maintain documentation kept on internal websites and train new personnel on the accounts payable procedures and policies
  • Maintain detailed, complete and organized vendor files in compliance with retention policies
  • Provide supporting documentation as required by external auditors


  • High school diploma or GED required
  • AP certifications or additional training a plus
  • Minimum of three years in an accounts payable role is required (demonstrated progression or advancement in this role is preferred)
  • Excellent Excel skills are required
  • Experience with existing system (Banner) is a plus


  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Tuition Discount
  • Free Parking

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