Wisconsin, United States
Salary Not Specified
Jun 16, 2021
Employment Level
Employment Type
Full Time
Job no: 236060-US
Work type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Location: Madison
Categories: Health Care, Medical, Social Services, Office & Administrative Support

Position Summary:

The incumbent will serve as an administrative assistant in the Department of Surgery in the School of Medicine and Public Health. This position will excel through excellent administrative, organizational, oral and written communication, computer and interpersonal skills to coordinate complex academic, financial, research and administrative activities. This position represents the division to the public as well as personnel and visitors locally, regionally, nationally and internationally. This position requires the ability to understand indepth the department and division policies and procedures related to travel and reimbursement division serve.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

1-3 years experience in an administrative setting supporting staff is required.

Strong verbal, written, and organizational skills
Exceptional administrative and interpersonal skills
Ability to screen and prioritize projects

Experience Managing Calendars
Experience with Travel Arrangements and Travel Reimbursements
Experience working in a Medical Setting
Understanding of Medical Terminology

Prefix assignment determined by years of relevant work experience.

Additional Information:

An ideal candidate will have the ability to analyze, interpret and synthesize information from a variety of sources and clearly present findings verbally and in writing. Ability to work professionally and collaborate in team settings.

This position is being posted at three levels. Level and hourly rate will be determined based on qualifications and previous work experience.



Work Schedule:

Monday - Friday
7:45am - 4:30pm

Appointment Type, Duration:



Minimum $19.50 HOURLY
Depending on Qualifications

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.


Rachel Timbers
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jun 16 2021 Central Daylight Time
Applications Close: Aug 15 2021 11:55 PM Central Daylight Time

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