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Graduate Program Manager - Florida

Scripps Research Institute
Florida, United States
Salary Commensurate with experience
Start date
Jun 17, 2021

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Position Type
Administrative, Student Affairs, Academic Advising & Academic Support Services, Career Services
Employment Level
Employment Type
Full Time
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Scripps Research is ranked the most influential institution in the world for its impact on innovation. We expand basic knowledge in the biosciences, and use these fundamental advancements to develop profound innovations that improve wellbeing. Our educational and training programs mold talented and committed students and postdocs into leading edge scientists. Scientists in the institute’s five academic research departments work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs to better human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.   POSITION TITLE:   Graduate Program Manager   POSITION SUMMARY:   Manages the ongoing administration of the Graduate Program on the Florida campus and works closely with colleagues at the California campus to ensure smooth and cohesive Graduate Program operations. Builds and maintains relationships with faculty, administrators, and external partners and coordinates projects and services to support student success from recruitment through graduation.   RESPONSIBILITIES AND DUTIES:
  • Manages the ongoing administration of the Graduate Program on the Florida campus and serves as the main contact for students, faculty, and staff for the Graduate Program on the Florida campus.
  • Provides information and guidance to graduate students regarding academic requirements, payroll, benefits, housing, health, safety, personal and other issues as needed to ensure a smooth progression through the program. Makes appropriate referrals to internal and external resources when needed.
  • Informs Graduate Program faculty of responsibilities, program policies, and procedures; develops, nurtures, and maintains ongoing relations with faculty members to ensure that Graduate Program objectives are carried out efficiently and that faculty concerns and needs are handled in an effective manner; assists faculty with conducting committee meetings, course development, and disciplinary actions.
  • Maintains accurate student records and monitors students’ academic progress; ensures that proper paperwork is submitted by students in a timely manner; manages the scheduling of and staff attendance to students’ committee meetings and thesis defenses to ensure that students are meeting their academic requirements.
  • Collaborates with colleagues across the Institute to design and deliver creative, evidence-based services and programs that promote student well-being as well as academic and professional development.
  • Works with the student organizations and Graduate Student Council to ensure smooth relations with the Office of Graduate Studies and to address issues or questions as they arise.
  • Ensures information regarding the Graduate Program is easily accessible and properly conveyed; manages the ghostwriter policies surrounding letters and memos written on behalf of the Graduate Program.
  • Provides support for critical office functions including admissions, onboarding, orientation, fellowship administration, and graduation.
  • Evaluates Graduate Program operational needs, establishes work objectives, and ensures that the office functions in an efficient and professional manner.
  • Coordinates assessment and accreditation efforts on the Florida campus.
  • Performs other duties as assigned.
  • Master’s degree in higher education, educational administration, student affairs, counseling, or related field required.
  • Five or more years of experience working in academic advising and/or student affairs for a graduate school or undergraduate program at a university or college.
  • Demonstrated commitment to equity, diversity, inclusion, and access.
  • Experience in student recruitment, admissions, records, assessment, career services, or financial services is a plus.
  • Experience in academic program marketing and social media desirable.
  The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.   EEO Statement: Scripps is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
COVID-19 update:
The safety and well-being of our candidates, our people and their families continues to be a top priority. Until restrictions change, interviews will be conducted virtually. New hires will work remotely, unless specifically authorized for campus acce
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