Assistant Director, Payment Services



Position Details

Requisition Number

S779P

Home Org Name

Procurement and Business Services

Division Name

VP for Bus-Fin & CFO

Position Title

Assistant Director, Payment Services

Job Class Code

KA13

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Under general direction of the Procurement and Business Services Director, manages the day-to-day operations related to payment services. Provides guidance and support regarding policy, procedures, and best practices to ensure solid financial controls and prudent stewardship of University funds.

Essential Functions

Essential functions include but are not limited to:
1.) Manages the daily operations related to payment processing including review and approval/denial of requests for an exception to University policy, approval and sign-off of money wires, management of overall University P-card program, and research of payment policies across other schools and universities. Audits financial records and vouchers to ensure compliance with financial and administrative requirements, as well as applicable state and
federal laws.
2.) Acts as liaison between Procurement and Business Services Central Business Office and individual colleges, schools, departments, and outside constituents. Builds and maintains positive partnerships with campus stakeholders through face-to-face meetings, training, developing and driving communication efforts, developing new committees to discuss payment related issues, making routine outreach to campus stakeholders, and providing guidance on complex payment and travel related issues.
3.) Reviews payment metrics such as number of vouchers processed, turnaround time, percentage of request rejections, and number of daily and monthly vouchers handled per employee to ensure timely payment of expenditures and staffing needs of department are met.
4.) Leads process changes to payment systems and reviews existing policies in order to improve efficiencies and better utilize University resources. Responsible for overseeing system upgrades and implementation of new technology. Continuously reviews processes, policies, and procedures in search of areas for improvement.
5.) Manages audit and approval of IRS 1099 files and records, as well as preparation of the annual IRS 1099 file.
6.) Supervises Payment Services staff to include planning, coaching, rewarding, and recognizing. Responsible for appraising performance and ensuring that the training and development needs of staff are met.

Full supervisory responsibility for other employees is a major responsibility and includes training, evaluating, and making or recommending pay, promotion or other employment decisions.

Education Level

Bachelor's degree from an accredited institution

Field of Study

Degree in Business Management, Business Administration, Finance, Accounting, or other related field.

Years of Experience

5

Area of Experience

Exempt-level experience in business operations, accounting services, and/or accounts payable showing progressively increasing levels of responsibility and accountability. Experience in making complex decisions that may be related to the deployment of new methods, procedures, and programs.

At least one year of experience hiring, developing, supervising, and evaluating professional staff.

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Knowledge of accounting principles, practices, and the analysis of financial data. Knowledge of applicable state and federal laws.

Minimum Technology Skills

Minimum License and Certifications

None Required.

Desired Qualifications

Experience in Higher Education
Experience in a progressive Accounts Payable environment
Experience with State of Alabama Procurement laws
CPA or MBA

Salary Grade

37

Salary Range

$68,700 - $114,500

Job Category

Business/Accounting/Finance

Working Hours if Non-Traditional

City position is located in:

State position is located:

List any hazardous conditions or physical demands required by this position

Posting Date

04/27/2021

Closing Date

06/21/2021

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/22571
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How were you made aware of this opportunity?
    • AU Employment website
    • Employment websites (Indeed, HigherEd Jobs, etc.)
    • Veterans Assistance Services
    • Disability Assistance Services
    • Newspaper
    • Professional Journal
    • Listserv
    • HR email
    • Social Media
    • State Employment Service
    • Walk-in
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University.
    • Not a current Auburn employee
    • Current Auburn employee in position less than one year
    • Current Auburn employee in position more than one year
  3. * Do you have a Bachelor's degree in Business Management, Business Administration, Finance, Accounting, or other related field?
    • Yes
    • No
  4. * Do you have 5 years of professional-level experience in business operations, accounting services, and/or accounts payable showing progressively increasing levels of responsibility and accountability OR an advanced degree to use in lieu of years of experience?
    • Yes
    • No
  5. * Please describe your related experience in detail and provide the job titles of the positions in which you obtained it. If you do not have related experience, please enter 'N/A'

    (Open Ended Question)

  6. * Describe your knowledge of accounting principles, practices, and the analysis of financial data.

    (Open Ended Question)

  7. * Do you have one year of experience hiring, developing, supervising, and evaluating professional staff?
    • Yes
    • No
  8. * How many years of experience do you possess supervising full-time employees? In which position(s) did you obtain this experience?

    (Open Ended Question)



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