Associate Director of Alumni Engagement and Affinity Programs

Posting Details

Position Title

Associate Director of Alumni Engagement and Affinity Programs

Additional Information

Do you have experience in the areas of designing and implementing program strategy and working with volunteers? Would you like to work with an energetic, award winning group of staff at a unified foundation, one with no barriers between advancement, alumni relations and stewardship? Under an empowering, entrepreneurial management philosophy, our integrated team is engaging alumni, raising funds, and serving donors in better ways. Would you like to join us?

Inclusive Excellence Statement

At Ball State University, Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.

Benefits and Community



Administrative Exemption



Length of Assignment

Full-Time At-Will

Position Function

Plan, manage, implement and direct alumni engagement in support of the mission and strategic goals for assigned Constituent, Affinity and Reunion groups; manage new and existing Affinity alumni boards and societies; collaborate with university leadership and internal foundation team in the overall planning and administration of alumni engagement events, reunions and additional activities.

Minimum Education

Bachelor’s degree.

Minimum Experience

Three years of alumni relations or relevant experience working with volunteers. Experience in the management and execution of events to include marketing, planning, and event coordination.

Minimum Other

Effective written and oral communication skills along with strong organization skills; ability to function cooperatively with a wide variety of individuals; willingness to work weekends and events; willingness to travel; proficiency in Microsoft Office Programs such as Word, Excel, PowerPoint and Outlook and other platforms as needed.

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Master’s degree.

Preferred Experience

Five or more years experience working in alumni relations, volunteer recruitment and management. Working knowledge of Blackbaud NXT or other CRM .

Preferred Other

Pre-Employment Screening

Requires successful completion of a background check and education verification.

Position Title(s) Supervised

Alumni Engagement Coordinator

Required Certifications

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.


BSUF Alumni Engagement:115006

Department Information

Department Email or Phone Number

Duties & Responsibilities



Job Duty

Liaison and manager for alumni engagement initiatives to Affinity groups and their respective alumni volunteer boards or committees. Develop new affinity groups and reunions to engage alumni and strategically identify and engage new alumni leadership in respective groups to assist in building the engagement pipeline.



Job Duty

Plan, direct and coordinate the activities of the Black Alumni Constituent Society, including all board correspondence, board meetings, scholarships, committee meetings, special events, volunteer leadership recruiting and training, financial transactions, and alumni awards program. Partner with Office of Inclusive Excellence on DEI initiatives.



Job Duty

Plan, direct and coordinate activities for existing and newly formed affinity groups (i.e., Greek, Latinx, LGBTQ+). This can include annual events such as, Greek Fest, mentoring through Cardinals Connect platform, and reunion programs as well as special events.



Job Duty

Oversee Awards Program for BSUAA Alumni Council Committee, including nominations for and selection of Distinguished Alumni Awards, Alumni Award of Achievement, Honorary Alumni Awards, GOLD Awards, Benny Awards, and serve as liaison for annual Alumni & Benefactors Dinner.



Job Duty

Collaborate with Office of Community Engagement to engage alumni in the local community in support of strategic goals, being the bridge between the University and alumni leaders.



Job Duty

Collaborate with campus partners to Ccreate/coordinate three home pre-game football gatherings, especially around Family Weekend, Homecoming and a Community focused event.: specifically, CharlieTown/Football Pre-Game gatherings – around Family Weekend, Homecoming, and a Community Focused event.



Job Duty

Serve as a member of a wider Alumni Engagement team to ensure collaboration, alignment and strategy as it relates to Affinity alumni engagement and key alumni markets.



Job Duty

Resident expert for the alumni engagement initiatives for Affinity groups as well as, part of a team responsible for building a comprehensive engagement strategy (DoD, Annual Giving, Marketing & Communication, Alumni Engagement).



Job Duty

Develop budget requests and written narratives for the Office of Alumni Engagement and the Ball State University Alumni Association; maintain records; review budget and expenditures for all programs administered; retrieve, update, and research alumni records.



Job Duty

Manage and oversee, in partnership with Alumni Engagement Coordinator, all details for marketing and communications plans to ensure timely production of print, online and overall event promotions.



Job Duty

Responsible for conducting evaluations for team members, assign and review work, as well as offer coaching, professional development and training.



Job Duty

When appropriate and needed, represent the Alumni Association at events, experiences, and meetings.



Job Duty

Along with the Senior Director of Alumni Engagement, plan, develop, implement and manage recruitment, training, and volunteer management for alumni volunteer leaders.



Job Duty

Keep current with professional developments in the field of alumni programs and institutional advancement.



Job Duty

Perform other related duties as assigned.

Posting Number


Number of Vacancies


Desired Start Date


Position End Date (if temporary)

Open Date


Applications Accepted Through Date


Open Until Filled


Information regarding transcripts

The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Undergraduate Transcripts

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