Grants Administrator- Remote Opportunity
Grants Administrator- Remote Opportunity
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.
Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.
Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.
About the Opportunity:
The Bouve College of Health Sciences seeks a Grants Administrator to join our team in the Bouve College Office of Research (BCORe). Knowledge and experience of the full life-cycle (pre-award and post-award) of research grants administration is preferred; however, the focus of responsibilities will either be in PRE-AWARD or POST-AWARD administration. The BCORe Team is staffed with five full-time grants administrators under the direction of the Executive Director of Research Administration.
Bouve College of Health Sciences is comprised of four preeminent schools of study encompassing approximately 1,000 faculty and staff, 5,000 students, and 40,000 alumni.
Please note: The primary work location for this position is the Boston MA Northeastern University Campus Location. Until our full return to campus, which is still to-be-determined, this interview process will be conducted remotely- including virtual interviews, remote onboarding, and remote work.
An alternative work arrangement (“fully remote based work”) is available for candidates outside of Massachusetts, or areas within reasonable commuting distance to the Boston, MA campus.
To learn more about our students, faculty and staff in the Bouve College of Health Sciences see this website : https://bouve.northeastern.edu/bouve-story/
The Bouve College of Health Sciences seeks a Grants Administrator to join our team in the College's Office of Research (BCORe). The BCORe Team is staffed with five full-time grants administrators under the direction of the Executive Director of Research Administration.
The Grants Administrator serves as a member of a team of professionals in the Bouve College Office of Research (BCORe), primarily responsible for assisting faculty and departmental administrative staff throughout the grants management life-cycle. On the pre-award side, this may include: development and submission of federal, non-federal, state, foundation, corporate, and industry grant proposals. This person may assist with the identification of funding opportunities, development of proposal budgets; coordination of sub-contracts on proposals; check for compliance with institutional policies and sponsor requirements; and review grant proposals prior to submission to the central office, Northeastern University Research Enterprise Services (NU-RES).
The Grants Administrator may also provide cross functional support to colleagues in BCORe with post-award tasks and financial management needed. This may include: providing timely routine and ad hoc reports to PI's on their grants; manage and monitor grant funded payroll and adjust payroll distribution as needed; submit cost transfer requests as needed; monitor grant effort; communicate external regulations to faculty and staff; serve as a primary liaison for BCORe with the NU-RES; review sponsor financial reports; and oversee project activity through closeout.
- Perform ongoing operational tasks within assigned workstream,
which may include:
- Pre-Award Support: Assist principal investigators with proposal
and budget preparation, including support with biosketches, other
support pages, federal and foundation proposals. Follow compliance
regulations established by funding agencies and by the university.
Work closely with other BCORe staff, PIs, NU-RES officials and
department administrators for proposal submission and award
administration. Assist with identifying sponsored program
opportunities for Principal Investigators within the college.
- Post-Award Support: Monitor sponsor award spending for
allowability and compliance with federal and sponsor regulations.
Managing payroll and sponsored project effort oversight. Develop
and monitor budgets and award burn-rate to confirm good financial
standing. Assist with the submission of annual progress reports and
final reports in collaboration with NU-RES. Proactively follow
cleanup and closeout procedures on expired accounts according to
institutional policy and good accounting practices. Liaise with
NU-RES and complete administrative paperwork as required.
- Work with Principal Investigators, Administration and sponsors
to provide excellent customer service and resolve complex issues
related to sponsored projects.
- Develop and manage relationships across key sponsored research
stakeholders; communicate with researchers, administrators, and
sponsor to facilitate timely proposal submissions.
- Ensure provision of customer service assistance to outside
agencies in the ongoing administration of grants and
- Keep up to date on sponsor requirements, institutional
policies, and state and federal regulations, and proactively update
team members on applicable changes.
Bachelor's degree and 2 - 5 years of experience in pre- and/or post-award grant administration, preferably in an academic setting with broad understanding of academic operations and research required.
- 3-5 years of administrative grant support experience is
- Must be comfortable working independently and as part of a team
and be comfortable meeting deadlines and balancing competing
- Demonstrate technical proficiency required to do the job;
possess knowledge in the profession; provide technical expertise to
others; have and use cross-functional knowledge to support
- Knowledge of and experience in federal regulations including
OMB Uniform Guidance, FAR, and other sponsor agency policies and
regulations to maintain compliance with terms and conditions of the
- Knowledge of regulations relating to federal grants and award
administration. Direct experience submitting proposals, managing
awards, and working with research investigators.
- Knowledge of accounting standards and experience performing
- Demonstrate written and verbal communication and interpersonal
skills. Strong customer service orientation. Experience in
maintaining confidential materials.
- Strong organizational skills, attention to detail, and ability
to manage deadlines.
- Familiarity with Banner, Priority, Grants.gov, or ASSIST, NSF
Fastlane, and proposal central, strongly preferred.
- Experience working with Microsoft Excel.
Northeastern University offers a comprehensive and competitive employee benefits program for all full-time regular faculty and staff including medical plans, a dental plan, medical and dependent-care reimbursement accounts, retirement plans, life insurance benefits, disability programs, and tuition reimbursement.
- For a short video on the benefits Northeastern offers, watch this short video : https://www.youtube.com/watch?v=HymNgJlQE2o&feature=youtu.be
- For more information on the benefits Northeastern offers, see this webpage https://www.northeastern.edu/hrm/benefits/index.html
Our commitment to Diversity, Equity, and Inclusion: Bouve College of Health Sciences values and respects the multiple and diverse identities of our shared humanity across race, ethnicity, class, ability, language, gender, sexuality, age, nationality, and military service. We are committed to enlivening the climate of diversity at Bouve through teaching, learning, dialogue, and relationship building. We seek to nurture inhabitable and welcoming spaces where all members feel that their ideas, voice, and lived experiences matter. We avow that differences in perspectives exist, are to be anticipated, and that respect for our differences is foundational to the universe of ideas that enrich our lives and professions. We are committed to advocacy, inclusion, and justice for all.
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.
To apply, visit https://careers.pageuppeople.com/879/cw/en-us/job/506100