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Administrative Coordinator

Northeastern University
Massachusetts, United States
Salary Not specified
Posted date
Jun 16, 2021

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Position Type
Faculty Positions, Health & Medicine, Other Health & Medicine
Employment Level
Employment Type
Full Time
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Administrative Coordinator

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
The Bouve College of Health Sciences seeks an Administrative Coordinator to join their team in the Center for Drug Discovery.

Bouve College of Health Sciences is comprised of four preeminent schools of study encompassing approximately 1,000 faculty and staff, 5,000 students, and 40,000 alumni.

Please note: The primary work location for this position is the Boston MA Northeastern University Campus Location. Until our full return to campus, which is still to-be-determined, this interview process will be conducted remotely- including virtual interviews, remote onboarding and remote work. The remote nature of this position is subject to change in the future and is only temporary. Local, on-campus work will be required once the College and this role return to an operational status that supports it.

To learn more about our students, faculty and staff in the Bouve College of Health Sciences see this website :

The Administrative Coordinator will assist the Director in his role as operations administrator for the Center for Drug Discovery and contribute to the Center's effectiveness and successful daily operations. This position will also involve independently developing effective systems and procedures. The candidate will have autonomous decision-making authority over all key responsibility areas, while contributing to team led projects within the CDD. Specific Responsibilities: Initiate all scheduling including travel arrangements and reimbursements; human resources activities, Screen and prioritize all internal and external CDD communications and compose appropriate responses; Create and compose CDD documents and presentations; Develop and maintain Materials Transfers Agreements and the distribution of CDD developed chemical compounds to collaborative sites; Primary Coordinator for all special events, including Annual Retreat, CDD Symposium, Lecture Series and Advisory Boards, together with all public relations, travel and scheduling; Recruit, interview, hire, supervise and evaluate work study students; Maintain, update and help structure CDD website.

A Bachelor's degree is required plus at least three years of business or academic administrative experience or commensurate experience. Strong demonstrable interpersonal and communication skills, both written and verbal required. Excellent computer, organizational and analytical skills required. He/she must be able to take an idea from conceptualization to implementation. Candidate needs to work in a highly dynamic environment, which would include being able to quickly change priorities and speedily respond to time-sensitive tasks. The candidate must be able to independently and autonomously make value-based decisions, multi-task, work independently, and handle confidential information. This is a stimulating work environment suitable for an extremely organized team player. Must have intermediate to expert experience working with MS-Office (Word, Excel and Powerpoint) and various e-mail programs. Must be able to demonstrate and have experience maintaining a professional website and be familiar with website management software. Familiarity with ChemDraw (or other desktop design software), MS Access, Endnote and Adobe Acrobat Professional also required. Final candidates will be asked to demonstrate or show examples of skills outlined in this paragraph.

Preferred Qualifications:

Salary Grade:

Additional Information:
Northeastern University offers a comprehensive and competitive employee benefits program for all full-time regular faculty and staff including medical plans, a dental plan, medical and dependent-care reimbursement accounts, retirement plans, life insurance benefits, disability programs, and tuition reimbursement.

For a short video on the benefits Northeastern offers, watch this short video:

For more information on the benefits Northeastern offers, see this webpage

Our commitment to Diversity, Equity, and Inclusion:

Bouve College of Health Sciences values and respects the multiple and diverse identities of our shared humanity across race, ethnicity, class, ability, language, gender, sexuality, age, nationality, and military service. We are committed to enlivening the climate of diversity at Bouve through teaching, learning, dialogue, and relationship building. We seek to nurture inhabitable and welcoming spaces where all members feel that their ideas, voice, and lived experiences matter. We avow that differences in perspectives exist, are to be anticipated, and that respect for our differences is foundational to the universe of ideas that enrich our lives and professions. We are committed to advocacy, inclusion, and justice for all.

Learn. Teach. Learn.

Evolve immersive, experiential learning approaches

Collaborate across boundaries

Focus on individuals and populations

Foster inclusion, diversity, equity, and sustainability

Accelerate discovery and innovation

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

To apply, visit

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