Office Manager - Boston, MA

Amherst College


Amherst Campus
Amherst Staff
Regular
Full time
JR1271

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Office Manager position. The Office Manager position is a full-time, year-round position located in our Boston, MA location, job group and level PT-2. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the w ays in which they bring value to and will work towards supporting a broadly diverse community.

Under the guidance of the Chief Investment Officer, the Office Manager provides a broad range of administrative and logistical support to the Office of Investments, ensuring the smooth, inclusive, and efficient operation of the office. The position requires discretion and sensitivity to issues of confidentiality, attention to detail, independence, problem-solving, organizational, interpersonal, and communication skills, as well as the ability to prioritize and function efficiently in a fast-paced environment.

Summary of Duties and Responsibilities

Office Administration - Lead all aspects of and coordinate the general office operation and procedures, ensuring organizational effectiveness, efficiency, and safety, contributing to an inclusive, respectful work environment. Develop intra-office communication protocols and streamline administrative procedures. Manage relationships with vendors, service providers, and others, ensuring that the needs of the office are managed and expenses paid on time. Serve as the first point of contact for the office and coordinate events. Participate and support projects related to constituency management and outreach, team building, and other ad hoc projects that may take place in a fast-paced team setting. C onduct research as needed.

Clerical Duties - Manage a range of clerical duties: welcome a diverse set of visitors, coordinate meetings and provide team support; manage and create correspondence and assist in the preparation and dissemination of a wide range of materials for distribution to the Investment Committee (including managing content and support of online file-sharing platforms). Manage phone calls from a variety of diverse constituents, including prospective managers and the prospective manager inbox and materials received for diligence purposes, and provide acknowledgment of receipt to all inbound inquiries. Maintain a master team calendar and schedule for the Investment Committee, investment manager, and internal meetings. Coordinate travel arrangements and reservations for the team, manage invoices and subscriptions and update information on the Investments website as needed.

Qualifications
Required:

• Associate's degree in a related field, as well as specialized training.
• Minimum of 5 years related experience.
• Demonstrated proficiency with Microsoft Word, Excel, Powerpoint, and other office software.
• Demonstrated commitment to diversity, equity, and inclusion and to contributing to intentionally inclusive work culture.

Preferred:

• Bachelor's degree
• 7 or more years of related experience and willingness to learn other tools, such as Workday, Box and BoardEffect

Amherst College requires all employees to be fully vaccinated for COVID-19 (medical and religious exemptions may apply).

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information .

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs . Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. Review of applications will begin immediately and will continue until the position is filled.

To find information about job group and level (JGL) follow this link.

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