Assistant Director - Office of Off-Campus Study

Job Description
Department:
Off Campus Study - Staff
Pay Rate Type:
Salary
Employee Type:
Job Summary:Full-Time, 12-Month, Exempt, Salaried, Administrative Staff Appointment

The assistant director of off-campus study (OCS) is responsible for assisting the director in the effective operation of the OCS office in DavisConnects, in its dual role of administering off-campus programs and approving student participation on programs administered by other institutions. The assistant director plays a key role in co-leading the development of fellowships, scholarships and prizes. The assistant director provides advising services to students during the exploratory, pre-departure, on-site, and re-entry phases of off-campus study; manages the OCS enrollment system and content of the OCS website; assists in planning campus-wide events related to off-campus study; and works with the director as needed on office-wide initiatives. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Advise students about off-campus study options from exploratory phase through re-entry; prepare student petitions for review; communicate with students on course approval and credit
  • Develop and co-lead on process and procedures for fellowships, scholarships, and prizes
  • Manage and maintain OCS portal/enrollment software
  • Ensure effective use of electronic communication with students, faculty, administrators and program providers
  • Maintain database of programs, update website and publications
  • Develop and maintain student and faculty handbooks and other publications
  • Manage student evaluations of programs
  • Collaborate with academic departments on updating approved programs for their majors
  • Oversee domestic exchanges (e.g. Pomona, Howard)
  • Coordinate OCS fair, program information sessions, and other outreach efforts
  • Provide effective collaboration with other Colby offices, including Offices of the Registrar, Dean of Students, and Student Financial Services
  • Visit Colby programs abroad as chaperone and, occasionally, non-Colby programs for evaluation
  • Manage emergencies related to student welfare if director is unavailable
  • Supervise staff as needed
  • Manage special projects as assigned (e.g., preparing statistical reports and presentations)
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice


QUALIFICATIONS:

  • Bachelor’s degree or the equivalent in education and experience
  • Minimum of 1-3 years of administrative experience related to study abroad, preferably in the context of a liberal arts institution
  • Foreign language skill and experience studying or living abroad preferred
  • Demonstrated skills in advising a diverse student population
  • Ability to interact effectively with multiple constituencies including students, administrators, faculty, and parents
  • Commitment to working with a diverse student population at a top liberal arts college
  • Exceptional oral and written communication skills combined with a professional demeanor
  • Excellent project management and organizational skills
  • High degree of self-motivation with attention to detail and ability to meet deadlines while managing multiple tasks and projects simultaneously
  • Experience with TerraDotta software preferred
  • Knowledge of current practices and trends in international travel and education
  • High level computer skills including database and website management; proficiency in database systems as well as Google/Microsoft suites
  • Ability to work as a member of a diverse community
  • Domestic and international travel required


KEY RELATIONSHIPS:

The position has ongoing interactions with students, parents, faculty, staff, and program providers.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS :

General open office and campus environment. Position involves sitting, although frequent movement is necessary. Walking, standing, bending, and twisting is required. Computer usage involving repetitive hand/wrist motion is also necessary. Domestic and international travel is required. Some evening and weekend hours required.

TO APPLY :

Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Assistant Director (Off-Campus Study) - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855


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