FRONT DESK RECEPTIONIST AND OFFICE ASSISTANT

Job no: 235858-FTF
Work type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Department: CALS/UNDRGRD PRG & SRV
Location: Madison
Categories: Office & Administrative Support



Position Summary:

The CALS Office of Academic Affairs serves as the academic dean's office for all undergraduate students in the college, and also serves graduate and professional students. The office administers the college Honors Program, QuickStart, CALS Career Services, prospective student recruitment, underrepresented student recruitment and retention, college scholarships, transitional advising services, curriculum and advising oversight, CALS study abroad, and other academic and student affairs. The office is a team-based environment and works in close collaboration with academic and administrative departments across the university. as well as with other CALS administrative units.

This position serves as the main point of contact for members of campus and the public and is responsible for receiving and responding to walk-in, telephone, and email traffic. This position also coordinates many of the day-to-day operations of the Office of Academic Affairs.

Position responsibilities require excellent administrative, organizational, and interpersonal skills. The person in this position must present a positive attitude in all personal and telephone interactions and communicate effectively with faculty, staff, students, and the public utilizing discretion and confidentiality when handling sensitive information. This person will be expected to use independent judgment in assessing the urgency of problems and questions from students and the public and determine which issues need to be referred to the appropriate Dean and/or other staff. Position requires the ability to multitask, exercise initiative, and action in a fast-paced office setting.

The UW-Madison College of Agricultural and Life Sciences is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

-Ability to gain a broad knowledge of CALS programs and policies as well as University policies and procedures
-Effective oral, written and interpersonal skills
-Ability to establish and maintain effective working relationships
-Ability to meet and deal effectively with people and maintain a good working relationship with co-workers, faculty, staff, students, University and College administration, and the public
-Ability to manage multiple, concurrent projects, while meeting deadlines
-Proficiency with Microsoft Office products and aptitude to learn and use various University databases and electronic systems

Additional Information:

-Occasional weekends, nights and holidays
-A probationary period will be required
-A criminal background check will be required
-This is a fixed-term terminal appointment with a guaranteed length of 12 months. This appointment may be extended up to a maximum of 24 months as a fixed-term terminal appointment or may become a renewable appointment depending on funding and departmental needs.

Department(s):

A070600-COL OF AG & LIFE SCIENCES/UNDRGRD PRG & SRV

Work Schedule:

Full-Time with hours 07:45am - 4:30pm. Occasional nights, weekends and holidays.

Appointment Type, Duration:

Terminal, 12 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding

Salary:

Minimum $16.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To begin the application process please click on the '' button. You will be asked to upload a current resume/CV, a cover letter briefly describing your qualifications relevant to the position and interest in the position, and a list of three professional references.

Contact:

Justin Cave
justin.cave@wisc.edu
608-263-3715
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

UNIV SERVICES ASSOC 2(16660)

Employment Class:

University Staff-Fixed Term

Job Number:

235858-FTF

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jun 15 2021 Central Daylight Time
Applications Close: Jun 29 2021 11:55 PM Central Daylight Time

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