Assistant Director of Admissions Events

Embry-Riddle Aeronautical University
Florida, United States
Salary Not Specified
Jun 16, 2021
Employment Type
Full Time
Job Description

Do you love logistics? Would you consider yourself to be a problem solver with initiative and a passion to perform your best? Do you enjoy budgeting and spend more time on Excel than you’d ever care to tell your friends? Do you enjoy planning birthday parties, housewarmings, gatherings or special events? Then Admissions would love to meet you!

Admissions, a division of the university’s Enrollment Team, is searching for an Assistant Director of Admissions Events to manage their recruitment events and critical operations. The office of Admissions hosts roughly 60 events each year with groups ranging from as little as 10 guests to over 3,000. This position requires candidates to be self-starters who can work very well independently, who can collaborate with a multitude of constituents simultaneously, who have outstanding interpersonal skills, who are flexible and, dare we say, even enjoy triaging a good challenge and/or last minute problem. Additionally, this position will manage critical operations to include the department’s operational budget, assisting and managing admissions resources as well as campaigning admissions events.

Does this sound like you? Then please apply by submitting your resume and cover letter explaining why!

Responsibilities include the following:

  • Coordinate all aspects of Admission’s on-campus Fall Open House event for Prospective Students, Spring Accepted Student Preview Day, in addition to Admission’s off-campus recruitment and conversion events currently known as Regional Admissions Presentations (RAP’s) and Accepted Student Receptions (ASR’s). Additionally, assist in the promotion of these events.
  • Manage the department’s budget to include: keeping records of spending and balances on all object codes and transactions as well as process necessary purchase orders or journal entries. Provide periodic reports to the Director and team. Also keep records of Admissions and Enrollment Professional Relations and Services contracts.
  • Manage a team of student support workers to maintain the Admissions inventory, materials, and supplies, ensuring materials are readily available for peak events as well as to process mail and package shipping requests and receivables.
  • Hire and supervise student assistants for support with on-campus and off-campus event managing. Approve time-sheets.


The following experience, skills and traits are requisite to the position:

  • Associate's degree
  • Analytical skills with knowledge of information systems and technical expertise with Microsoft operating systems, Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications
  • Excellent written and verbal communication skills
  • Ability to deal positively with the public using good public relations skills
  • Effective listening skills
  • Ability to establish and maintain excellent working relationship with others
  • Self-motivated and self-assured
  • Have the capacity to see projects through to successful completion (follow-up)
  • Ability to work evenings, weekends and possibly minor holidays
  • Must have a valid driver's license and meet the University’s standards for approved drivers. Unacceptable driving records (as stated in the Use of Equipment and Vehicles Procedure 1.17) include the following (for three years from the date of each occurrence):
    • More than 3 moving violations and/or accidents in 3 years
    • More than 2 moving violations and/or accidents in any 1 year
    • A major conviction in the last 3 years, including (but not limited to) driving while intoxicated, leaving the scene of an accident, reckless driving, and/or homicide or assault by motor vehicle.

Preferred qualifications:

  • Bachelor's degree preferred and/or experience in related fields

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