HR Assistant

District of Columbia, United States
Salary Not Specified
Jun 16, 2021
Employment Type
Full Time

Number of Vacancies: 1

Area of Consideration: Open To The Public

Position Status: Full-Time, Regular

Pay Plan, Series & Grade: DS0058/9

Salary Range: $20.95 - $25.81 per hour ($43,581- $53,678 annually)

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave NW, Washington, DC 20008

Brief Description of Duties

Under general supervision of the Associate Vice President, Human Resources, provides professional human resources services and consultation to assigned operating units of the University. This position communicates and executes HR services, programs and procedures that respond to the different needs and concerns of their customers. Primary areas of responsibility include but are not limited to administrative support to HR units, customer service, records management, personnel action processing, remitted tuition, verification of employment, and other special assigned projects.

Essential Duties and Responsibilities

  • Processes and reviews a variety of personnel actions for the offices and units through PeopleSoft and ensures the accuracy of the transaction. Actions include student employment, adjunct faculty and other personnel actions processed under the guidance of the HRIS team.
  • Serves as the in-house records manager, responsible for the accuracy and completeness of official personnel files and other documents in hard copy and digital format. Responsibilities include filing, scanning, auditing, and the overall maintenance and accuracy of official personnel records.
  • Prepares verification of employment requests and maintains a tracking and filing system for retrieval ease.
  • Provide administrative support to assigned units, responds to and conducts research in response to FOIA, employment, and payroll requests and supports periodic audits.
  • Provides exceptional customer services to support all UDC employees in accordance with established policies, procedures and guidelines. Provides appropriate documentation based on customer requests.
  • Maintains knowledge of HR related trends, legal changes, past practices and emerging practices.
  • Answers inquiries from managers and employees on matters pertaining to assigned areas. Refers inquiries that are beyond the incumbent’s knowledge to the appropriate units and team members.
  • Assists in special projects or programs of a varied and complex nature.
  • Assists in the University’s recruitment and placement services as needed.
  • Performs other duties as assigned.

Minimum Job Requirements

  • Associate degree from an accredited college or university; Bachelor’s degree preferred.
  • Three (3) years of progressive human resources experience
  • Two years of customer service experience
  • Experience with HRIS systems and payroll; Proficient with MS Office Suite and other available technologies;
  • Or any equivalent combination of experience, education and/or training.

Information to Applicant

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a 'satisfactory background investigation' is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: .

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