Administrator I/II/III, Academic Programs

Position Details

Requisition Number

S831P

Home Org Name

Mechanical Engineering

Division Name

Samuel Ginn Col of Engineering

Position Title

Administrator I/II/III, Academic Programs

Job Class Code

AA02

Appointment Status

Full-time

Part-time FTE

Limited Term

Yes

Limited Term Length

Job Summary

Coordinates and/or directs all aspects of academic related program(s) and service(s).

This is a 2 year limited-term position. Continuation of employment is contingent upon the availability of funds.

Essential Functions

Assists with maintaining accurate records of research projects and activities.

Seeks extramural funding opportunities for faculty, ensuring prompt follow-up and tracking of action items based on discussions with potential customers.

Assists faculty and staff, and sponsors to advise and/or assist with the preparation and submission of proposals. Review documentation for compliance with University, legal, and cost accounting standards, and other guidelines.

Assist in the research labs, ordering supplies, ensures equipment is properly maintained, and advises faculty, postdocs, students, and staff with design, modification, prototype, processes, analysis procedures, and other engineering solutions.

Maintains relevant databases to ensure accurate and accessible records.

Ensures safety plan is up to date and processes are adhered to

May coordinate and organize professional organization and student development activities related to membership, meeting scheduling, and ensuring resources are available.

Coordinates program/services activities to ensure relevant guidelines, specifications, policy and/or procedures are enforced and followed.

Provides information to and facilitates communication between administrators, faculty, staff, and students concerning program/services.

Maintains relevant databases to ensure accurate and accessible records.

Monitors budget and grant funding and ensures expenditures are within specifications and in line with spending projections; may research, write, submit, and/or administer grants and proposals for submission.

Prepares, reviews, and edits an assortment of communications through various media outlets.

Plans and implements the management of resource development activities.

Education Level

Bachelor's Degree

Field of Study

Degree in discipline related to program

Years of Experience

No experience required for entry level

Area of Experience

Candidate must have full comprehension of management systems and procedures; exemplary planning and time management skills; ability to multitask, the ability to organize, and prioritize daily workload.

Must have the ability for discretion and confidentiality, high level verbal and written communications skills. Must be able to build and maintain positive relationships with others in administrative offices across campus.

Requirements for Additional Job Levels

Level I Bachelors degree in discipline appropriate to position with no experience.

Level II Bachelors degree in discipline appropriate to position plus 2 years experience in project or program administration (Engineering)

Level III Bachelors degree in discipline appropriate to position plus 4 years experience in project or program administration (Engineering)

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Must have excellent communication skills, both written and verbal. Strong organizational, leadership and interpersonal skills.

Minimum Technology Skills

Have demonstrated knowledge of financial management, the ability to successfully work both independently and in a team environment, and proficiency in MS Office & Excel are critical.

Minimum License and Certifications

Desired Qualifications

Experience in higher education; Kronos and Banner; Auburn University’s administrative, systems, policies and procedures.

Salary Grade

32

Salary Range

$35,000 - $75,100

Job Category

Engineering

Working Hours if Non-Traditional

City position is located in:

State position is located:

List any hazardous conditions or physical demands required by this position

Posting Date

05/26/2021

Closing Date

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Provide 3 references

Quick Link for Internal Postings

https://www.auemployment.com/postings/23089
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a Bachelor's degree in an appropriate field for the position?
   • Yes
   • No