Senior Staff Accountant
- Employer
- Miami University
- Location
- Ohio, United States
- Salary
- Salary Not specified
- Date posted
- Jun 16, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
Provide accounting oversight on grants from outside funding agencies to assure compliance with Miami University policies and procedures and funding agency requirements and regulations. Prepare various financial reports for the University, including, but not limited to Schedule 9, Schedule 10, and Exhibits A, B & C. Establish, monitor, and maintain grant accounts for various federal state, private, and local funding agencies. Analyze cash receipts and expenditures to determine compliance with approved budgets, prepare and submit billings and agency reports based on that data and request cash if needed. Provide accurate and timely general ledger account reconciliations and prepare journal vouchers when necessary. Develop and run departmental reports, such as Overhead Distribution, investigate and resolve any discrepancies.
1. The Senior Grant Accountant is responsible for acting
as backup in the absence of the Director Grants & Contracts in
providing supervision of grant accountants, daily decision making
and signature authority. Serve as backup for the Director Grants
& Contracts as departmental representative as needed.
2. Assist the Director Grants & Contracts in preparing the
Indirect Cost Study, including Building Utilization Forms.
3. Meet with Principal Investigators and departmental
administrators to train and review procedures for new grants and
answer questions for existing grants. This requires explaining
Miami’s policies and procedures for processing payments for payroll
and travel as well as explaining the procurement policies for
purchasing supplies and materials, services, and/or capital
equipment. Awarding agency and specific grant expenditure
regulations are reviewed with the Principal Investigator to help
ensure the grant expenditures are allowed and in compliance with
agency regulations. Assist Principal Investigators in interpreting
and understanding their monthly financial reports and agency
reporting requirements.
4. Research and compile financial reporting data on a quarterly or
semi-annual basis and submit reports to Federal letter of credit
accounts.
5. Prepare and submit billings that are in compliance with the
approved funding agency budget. This requires expenditures to be
tracked, researched, and analyzed to ensure the submission is in
compliance with agency reporting requirements and submitted in a
timely manner.
6. Verify and record the receipt of cash resulting from billings
and payments for grants and investigate any discrepancies. Evaluate
accounts receivable balances on grant accounts to ensure proper
receipting of checks and overdue bills. Follow up on any past-due
or problem accounts.
7. Prepare various financial reports for the University’s annual
financial report, including, but not limited to Schedule 9,
Schedule 10, and 14.
8. Oversee the weekly Grants & Contracts processes such as the
deferred grants process and the benefit adjustment process.
9. Establish, monitor, and maintain grant accounts in Banner and
related databases for all federal, state, private, and local
funding agencies.
10. Develop and run Crystal reports for use in Student Loan
reconciliations. Analyze and reconcile ECSI reports with Banner
reports to identify and resolve any discrepancies.
11. Maintain property records for equipment purchased from all
grant and contract funds. Evaluate equipment listing provided by
Inventory Control with the data in the general ledger for equipment
purchased from grants.
12. Close out grant accounts as needed. Evaluate account for
balances in fund accounts receivable. Communicate with Principal
Investigator if balance or overdraft exists. Prepare final
financial status reports needed.
13. Assist the Director Grants & Contracts with the Overhead
Distribution process quarterly. Reconcile the file and investigate
and resolve any error messages.
14. Assist the Director Grants & Contracts in working as a
liaison to external auditors for the University’s Uniform Guidance
Federal audit.
15. Work closely with the grant accountants and provide training to
staff as needed throughout the year.
16. Perform other projects as assigned by the Director Grants and
Contracts.
Requires a Bachelor's degree in accounting. Relevant accounting experience with a minimum of 5 years.
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
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