Senior Staff Accountant

Miami University
Ohio, United States
Salary Not specified
Jun 16, 2021
Employment Level
Employment Type
Full Time

Provide accounting oversight on grants from outside funding agencies to assure compliance with Miami University policies and procedures and funding agency requirements and regulations. Prepare various financial reports for the University, including, but not limited to Schedule 9, Schedule 10, and Exhibits A, B & C. Establish, monitor, and maintain grant accounts for various federal state, private, and local funding agencies. Analyze cash receipts and expenditures to determine compliance with approved budgets, prepare and submit billings and agency reports based on that data and request cash if needed. Provide accurate and timely general ledger account reconciliations and prepare journal vouchers when necessary. Develop and run departmental reports, such as Overhead Distribution, investigate and resolve any discrepancies.

 1. The Senior Grant Accountant is responsible for acting as backup in the absence of the Director Grants & Contracts in providing supervision of grant accountants, daily decision making and signature authority. Serve as backup for the Director Grants & Contracts as departmental representative as needed.

2. Assist the Director Grants & Contracts in preparing the Indirect Cost Study, including Building Utilization Forms.

3. Meet with Principal Investigators and departmental administrators to train and review procedures for new grants and answer questions for existing grants. This requires explaining Miami’s policies and procedures for processing payments for payroll and travel as well as explaining the procurement policies for purchasing supplies and materials, services, and/or capital equipment. Awarding agency and specific grant expenditure regulations are reviewed with the Principal Investigator to help ensure the grant expenditures are allowed and in compliance with agency regulations. Assist Principal Investigators in interpreting and understanding their monthly financial reports and agency reporting requirements.

4. Research and compile financial reporting data on a quarterly or semi-annual basis and submit reports to Federal letter of credit accounts.

5. Prepare and submit billings that are in compliance with the approved funding agency budget. This requires expenditures to be tracked, researched, and analyzed to ensure the submission is in compliance with agency reporting requirements and submitted in a timely manner.

6. Verify and record the receipt of cash resulting from billings and payments for grants and investigate any discrepancies. Evaluate accounts receivable balances on grant accounts to ensure proper receipting of checks and overdue bills. Follow up on any past-due or problem accounts.

7. Prepare various financial reports for the University’s annual financial report, including, but not limited to Schedule 9, Schedule 10, and 14.

8. Oversee the weekly Grants & Contracts processes such as the deferred grants process and the benefit adjustment process.

9. Establish, monitor, and maintain grant accounts in Banner and related databases for all federal, state, private, and local funding agencies.

10. Develop and run Crystal reports for use in Student Loan reconciliations. Analyze and reconcile ECSI reports with Banner reports to identify and resolve any discrepancies.

11. Maintain property records for equipment purchased from all grant and contract funds. Evaluate equipment listing provided by Inventory Control with the data in the general ledger for equipment purchased from grants.

12. Close out grant accounts as needed. Evaluate account for balances in fund accounts receivable. Communicate with Principal Investigator if balance or overdraft exists. Prepare final financial status reports needed.

13. Assist the Director Grants & Contracts with the Overhead Distribution process quarterly. Reconcile the file and investigate and resolve any error messages.

14. Assist the Director Grants & Contracts in working as a liaison to external auditors for the University’s Uniform Guidance Federal audit.

15. Work closely with the grant accountants and provide training to staff as needed throughout the year.

16. Perform other projects as assigned by the Director Grants and Contracts.

Requires a Bachelor's degree in accounting. Relevant accounting experience with a minimum of 5 years.


Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.   As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

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