Research Administrative Coordinator

Research Administrative Coordinator

Job no: 527627
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Neuroscience, Research/Scientific/Grants

Department: Institute of Neuroscience
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Compensation Band: OS-OA06-Fiscal Year 2020-2021
FTE: 1.0

Application Review Begins
June 21, 2021; position open until filled.

Special Instructions to Applicants
Complete applications will include a resume and cover letter.

Department Summary
The Institute of Neuroscience (ION) is a group of biologists, psychologists, and human physiologists at the University of Oregon that has pooled its expertise to tackle fundamental questions in neuroscience - questions such as, "How do neural stem cells choose between self-renewal and differentiation?" "What mechanisms generate the large diversity of neurons within the brain?" "How do these neurons 'wire up' into functional circuits?" "How do neural circuits produce behavior?"

These questions are being explored at all levels of organization - from the relatively simple nervous systems of Drosophila, C. elegans, and zebrafish to the more complex networks in mice, owls, and humans.

ION boasts a highly collaborative faculty with expertise in genetics, development, electrophysiology, optogenetics, and functional MRI. As a result, students enrolled in our PhD program come away with the broad conceptual and technical skills necessary to run an independent neuroscience research lab or pursue many other related career paths. Our state-of-the-art facilities and excellent support staff allow ION members to progress rapidly by making exploratory or pilot experiments accessible.

We're passionate about creating an inclusive environment that promotes and values diversity. Research institutions that are diverse in gender, gender identity, race, sexual orientation, ethnicity, age, and perspective are proven to foster greater creativity and promote synergistic, collaborative innovation and interactions.

Position Summary
The Institute of Neuroscience (ION) seeks a highly motivated, ambitious, organized, and communicative individual to provide high-level research administrative support. The Research Administrative Coordinator (RAC) will be responsible for a broad set of assignments related to ION's research portfolio. This position provides research administration and grant management services to ION faculty and affiliates. This position works closely with principal investigators throughout the award life cycle, with an emphasis on proposal development, submission, and progress reporting. The RAC will be responsible for managing the pre-award process, including establishing deadlines and monitoring progress towards completion. This position will engage in several post-award administrative functions, such as coordinating the submission of annual and final progress reports, processing trainee appointments/terminations on institutional training grants administered by ION, and responding to sponsor requests for additional materials related to proposals and progress reports.

Additionally, this position will interact regularly with external constituents, administrative colleagues, faculty, students, and sponsors in the public and private sectors. This position will report directly to the Assistant Director for Administration and will play an essential role on ION's administrative team. The position is a crucial element of the administrative support structure that supports ION faculty.

Minimum Requirements

• A Bachelor's degree** AND three years of progressively responsible experience in research administration, administration of sponsored programs, and/or writing grant proposals.
  
• One year of experience in developing, editing, and reviewing proposals, budgets, grants, and/or contracts for adherence to state and federal regulations.
  
  **Two additional years of relevant work experience may substitute for a Bachelor's degree.
  
  Professional Competencies
  
• Knowledge of governmental and granting agency regulations pertaining to grants and contracts.
  
• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
  
• Strong organizational and analytical skills with close attention to detail.
  
• Strong writing and editing skills.
  
• Ability to communicate effectively verbally and in writing with a variety of constituents.
  
• Ability to work both independently and collaboratively in a team environment.
  
• Demonstrated ability to engage with those of other cultures or backgrounds as well as to develop knowledge of, respect for, those from a broad array of cultures and backgrounds.
  
  Preferred Qualifications
  
• Two (2)+ years of experience in developing, editing, and reviewing proposals, budgets, grants, and/or contracts for adherence to state and federal regulations.
  
• Professional certifications, a Bachelor's or advanced degree in Research Administration, Business Administration, Management, Public Administration or a closely-related field.
  
• One or more years of project management experience related to research or grant administration in higher education, research organizations or a related environment.
  
• Experience with budget and financial management.
  
• Experience with Microsoft Office and other software programs including: HRIS/FIS platforms/databases, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Google Docs.
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/527627/research-administrative-coordinator
  
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