Vendor Maintenance Assistant

Oregon, United States
Salary Not specified
Jun 15, 2021
Employment Level
Employment Type
Full Time

Vendor Maintenance Assistant

Job no: 527494
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support, Administrative/Professional

Department: Business Affairs Office
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.75 - $21.40 per hour
FTE: 1.0

Review of Applications Begins
Position closes June 28, 2021

Special Instructions to Applicants
In addition to your online application, please upload:
  • A resume
  • A cover letter describing how your skills, abilities, and experience meet the minimum qualifications, professional competencies, and, if applicable, preferred qualifications of this position

    Department Summary
    The Business Affairs Office (BAO) provides efficient and effective business services for University of Oregon (UO) students, faculty and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, generally accepted accounting principles, and sound business practices.

    The BAO consists of 5 divisions reporting to the Associate Vice President for Business Affairs and Controller, and provides direct services to staff, students and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, Information Systems, and Treasury Management. These divisions manage the largest payroll in Eugene, support UO expenditures totaling more than $500 million, and manage the billing and collection of tuition and fees for more than 24,000 students. The BAO has approximately 64 FTE, and an annual operating budget of $6.4 million.

    This position is part of the Financial Services division.

    Position Summary
    The purpose of this position is to perform administrative tasks in support of Business Affairs Office Accounts Payable (AP) operations. The person in this position will assist with the daily maintenance of the Banner vendor file and coordinate the document imaging for the AP department.

    The person in this position will work with campus department personnel regarding vendor questions and problems, create and maintain vendor records and explain federal, state, and UO rules and regulations in relation to vendor maintenance. They will coordinate the daily distribution of AP checks and process check-related requests from departments.

    The University of Oregon and the Business Affairs Office are committed to creating a more inclusive and diverse institution and seek candidates with demonstrated potential to contribute positively to our diverse community. The ideal candidate will offer skills and experience that contribute in ways that enhance our student experience, our employee environment, and our customer service outreach.

    Minimum Requirements
  • Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
  • An Associate degree in Office Occupations or Office Technology;
  • Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

    College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

    Professional Competencies
  • Ability to manage and prioritize competing demands.
  • Confidentiality, professionalism, excellent analytical, written, and verbal communication skills.
  • Proficiency in computer software technology.
  • Independent problem-solving skills.
  • Exceptional customer service skills and the ability to represent BAO and the university in a friendly, helpful, and professional manner.
  • Strong attention to detail.

    Preferred Qualifications
  • Accounts payable experience.
  • Higher education experience.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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