Vendor Maintenance Assistant
Vendor Maintenance Assistant
Job no: 527494
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support, Administrative/Professional
Department: Business Affairs Office
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.75 - $21.40 per hour
Review of Applications Begins
Position closes June 28, 2021
Special Instructions to Applicants
In addition to your online application, please upload:
- A resume
- A cover letter describing how your skills, abilities, and
experience meet the minimum qualifications, professional
competencies, and, if applicable, preferred qualifications of this
The Business Affairs Office (BAO) provides efficient and effective business services for University of Oregon (UO) students, faculty and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, generally accepted accounting principles, and sound business practices.
The BAO consists of 5 divisions reporting to the Associate Vice President for Business Affairs and Controller, and provides direct services to staff, students and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, Information Systems, and Treasury Management. These divisions manage the largest payroll in Eugene, support UO expenditures totaling more than $500 million, and manage the billing and collection of tuition and fees for more than 24,000 students. The BAO has approximately 64 FTE, and an annual operating budget of $6.4 million.
This position is part of the Financial Services division.
The purpose of this position is to perform administrative tasks in support of Business Affairs Office Accounts Payable (AP) operations. The person in this position will assist with the daily maintenance of the Banner vendor file and coordinate the document imaging for the AP department.
The person in this position will work with campus department personnel regarding vendor questions and problems, create and maintain vendor records and explain federal, state, and UO rules and regulations in relation to vendor maintenance. They will coordinate the daily distribution of AP checks and process check-related requests from departments.
The University of Oregon and the Business Affairs Office are committed to creating a more inclusive and diverse institution and seek candidates with demonstrated potential to contribute positively to our diverse community. The ideal candidate will offer skills and experience that contribute in ways that enhance our student experience, our employee environment, and our customer service outreach.
- Two years of general clerical experience. One year of which
included typing, word processing, or other experience generating
- An Associate degree in Office Occupations or Office
- Graduation from a private school of business with a Certificate
in Office Occupations or Office Technology and one year of general
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
- Ability to manage and prioritize competing demands.
- Confidentiality, professionalism, excellent analytical,
written, and verbal communication skills.
- Proficiency in computer software technology.
- Independent problem-solving skills.
- Exceptional customer service skills and the ability to
represent BAO and the university in a friendly, helpful, and
- Strong attention to detail.
- Accounts payable experience.
- Higher education experience.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
To apply, visit https://careers.uoregon.edu/en-us/job/527494/vendor-maintenance-assistant