Secretary

Posting Date 06/14/2021 Closing Date Open Until Filled Yes Special Instructions to Applicants

If a posting is still on our employment site, it is open to receive applications. All full-time positions have a priority consideration date. Priority consideration will be given to applications received by the priority date; however, applications will be accepted until the position is filled.

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

• Post-offer, satisfactory results of pre-employment background check


• Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College


• Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Application Procedures: “Apply to this Job at employment.jjc.edu”

Joliet Junior College provides equal employment opportunities to all employees and applicants for employment without regards to race, color, ancestry, national origin, gender, gender identity, marital status, sexual orientation, disability, religion, age, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email HR@jjc.edu or call (815) 280-6725.

Advertising Summary

Founded in 1901 as the nation’s first public community college, JJC’s dedication to student learning, community prosperity, and personal growth has influenced generations of students and community partners. Our six campuses and extension centers ensure accessibility and empower 30,000 students annually to improve their lives through the power of education.

Our commitment to our mission drives the change and innovation necessary to meet the evolving needs of our students, employees, and community. Our continued success is drawn from talented, diverse, and committed employees whose knowledge and passion for education create a thriving culture both in and out of the classroom.

JJC supports an inclusive and collaborative environment where everyone can learn, grow, and perform at their best. We invite you to apply your skills and experience in a way that supports excellence and rewards your contributions. Join our family and make JJC your first choice!

The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)

• Medical


• Dental


• Vision

Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings
Joliet Junior College Tuition Assistance (employee & family)
Long Term Disability



Life Insurance & a comprehensive leave plan including:

• Federal holidays


• Vacation


• Personal


• Sick

Job Details

POSITION TITLE : Secretary
STATUS : Full Time
DEPARTMENT : Agricultural, Horticultural, and Veterinary Sciences
DIVISION : Academic Affairs
CLASSIFICATION : Non-exempt
UNION : Clerical
REPORTS TO: Department Chair
PLACEMENT : Clerical, grade 8
MINIMUM PAY RATE : $21.02 per hour

If a posting is still on our employment site, it is open to receive applications. All full-time positions have a priority consideration date. Priority consideration will be given to applications received by the priority date; however, applications will be accepted until the position is filled.

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

Application Procedures: “Apply to this Job at employment.jjc.edu”

• Satisfactory results of a background check



• Post-offer, pre-employment Drug Screening for employees that are new to the College


• Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Position Summary

POSITION SUMMARY
To provide a wide variety of highly responsible and complex clerical and secretarial duties requiring the exercise of a high level of discretion; to provide professional, effective and efficient customer service assistance to students, faculty, and college personnel, and support to the Department Chair. Serves as a secretary to a department head, relieving an administrative official of operational details which involve a great amount of confidentiality. May be involved in the staffing and supervision of part-time clerical employees and student workers. Considerable judgment, initiative, and independent action in establishing or adapting work procedures to new situations are required. Work requires knowledge of the policies and procedures within the Department and College Systems.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1. Prepare and type correspondence, documents, internal and external reports, tests and other related materials. Update and maintain syllabi, curriculum, classroom materials, mailing lists, records, handbooks, databases and files.
2. Receive and direct visitors, handle phone calls, take and relay messages, provide requested information, prioritize and distribute mail. Counsel students and part time instructors on issues and college procedures. Provide technical support to department personnel and students with the use of office equipment.
3. Create and maintain semester class schedules. Work with Department Chair and Program Coordinators to monitor enrollments and determine changes to class schedules.
4. Assist Department Chair in maintaining and monitoring departmental budget. Collect and verify all department expenditures. Maintain accounting and business records of department operations. Maintain department purchasing card.
5. Assist in the posting, hiring, tracking, and time entry management process for departmental student employee positions.
6. Assist all adjunct faculty in the Department; schedule student evaluations of faculty.
7. Assist students with class registrations, proficiency and written exams, and related services.
8. Process faculty course loads, office hours, questionnaires, surveys, vehicle requests, facility use, direct pay vouchers, invoices, purchase requisitions, subscriptions, budget transfers, work orders and service arrangements.
9. Work collaboratively with other departments and/or vendors.
10. Participate in achieving departmental and college goals and objectives. Perform other related duties as assigned.

OTHER REQUIRED DUTIES :
1. Plan and schedule appointments and events, coordinate travel arrangements, organize accommodations, maintain calendars and attendance records.
2. Prepare agenda, take minutes at the department meetings, and maintain records of minutes.
3. Research, compile data and analyze information in the development of statistical and state reports, grants and major projects. Conduct weekly online research to discover data from state and local agencies for reports, documents, manual updates, etc. Determine pertinent materials for the Department Chair’s use and print copies for reference in files. Maintain files of these documents
4. Review office procedures and suggest to the chair necessary changes.
5. Help compile recruitment data and help plan recruitment events.
6. Maintain Department organizational chart.


For more information, click the "How to Apply" button.