Fiscal Assistant II
The Fiscal Assistant will act as a fiscal liaison for the
Department of Health Outcomes & Biomedical Informatics as well
as the Institute for Child Health Policy under the supervision of
the Accounting Specialist, and direction of the Assistant Director
of Finance. Remote work options available.
This incumbent must provide specialized fiscal support to help
facilitate efficient processing of $10 million of expenditures for
the Department and Institute. This entails coordination with the
department fiscal approver for the acquisition of goods and
services, travel, transactional reconciliations. This will require
them to coordinate with UF centralized offices and department
pre/post award staff for award fiscal management to ensure
compliance with all University and sponsoring agency policies and
procedures. The ideal candidate must possess general accounting
knowledge and an understanding of University accounting
Procurement & Disbursements:
procurement requisitions and travel authorizations for verification
of budget/funding, confirmation requests are appropriate and
allocable to the proposed funding, and approved CAS Exemption is in
place, when applicable. Routes requests to faculty, staff, and
Accounting Specialist for approval/confirmation to ensure requests
are being processed accurately while upholding internal controls.
Initiates Purchase Order requisitions in MyUF Market, tracks
distribution of POs; monitors Purchase Order contracts to ensure
payment schedule is maintained. Other Fiscal responsibilities may
include, but are not limited to, processing vouchers for vendor
payments, wireless reimbursements and foreign national fees;
processes journal entries; initiates and maintains pertinent vendor
The incumbent in this position is a PCard holder for
the Department, making purchases as required for those who do not
hold Pcards. Verifies Department PCard transactions in the
PeopleSoft system for appropriateness. Monitors all PCard activity
within the department by pulling the PCard transactions query
daily. Coordinates receipt of appropriate documentation for PCard
charges with pertaining faculty and staff on a daily basis to
ensure UF PCard deadlines are met.
Processes all departmental travel authorizations and
submits departmental and visitor travel/expense reimbursements.
Coordinates travel for the Department faculty, staff and visitors.
This can include, but is not limited to, arranging flights,
lodging, meeting registrations, and car rentals.
Reconciles expenditures with
the PeopleSoft Ledgers. Maintain and compile monthly Pcard Aging
Reports Department, and monthly Transaction Detail reports for all
department and grant funding. Prepares and submits other fiscal
paperwork such as change notices, expense refunds, etc. Obtains
proper documentation and receipts from all purchases and travel
arrangements as required by state, university, and granting
agencies. Researches, analyzes, and corrects accounting transaction
Training/UF Directives & Procedures:
Attends UF training
courses to maintain knowledge and to remain current on all policies
and procedures. Makes certain Department is following University
Financial and Accounting Directives and Procedures and that all
fiscal activities are following UF Procurement policies.
Assists in documenting and maintaining
department fiscal processes and workflows on an ongoing basis and
meets weekly with the Accounting Specialist to review areas of
concern. Provides input on fiscal process improvement for overall
department efficiency. Serves as backup as liaison with department
faculty and staff for fiscal matters in the absence of Accounting
Specialist; cross trains with Accounting Specialist to maintain
Monday through Friday, 8am to 5pm,
$16.50 - $18.25
High school diploma or equivalent and three years of general
accounts transaction experience. Appropriate college course work or
vocational/technical training may substitute at an equivalent rate
for required experience.
Excellent Excel skills and the ability to present fiscal
information in a format that is digestible to a variety of
Experience and knowledgeable in interpreting UF, State and Federal
rules, directives and laws.
Independent thinking and have confidence in making recommendations
on business processes.
Previous experience with myUFL
Excellent communication and organization skills
Must be motivated and a self-starter.
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and
resume with application.
The University of Florida is committed to non-discrimination with
respect to race, creed, color, religion, age, disability, sex,
sexual orientation, gender identity and expression, marital status,
national origin, political opinions or affiliations, genetic
information and veteran status in all aspects of employment
including recruitment, hiring, promotions, transfers, discipline,
terminations, wage and salary administration, benefits, and
This position is eligible for veteran’s preference. If you are
claiming veteran’s preference, please upload a copy of your DD 214
Member Copy 4 with your application for consideration. See our
for more specific information.
This is a time-limited position.
Application must be submitted by 11:55 p.m. (ET) of the posting end
Health Assessment Required: