Office Manager, Student and Academic Support Services
- Employer
- Lindenwood University
- Location
- Missouri, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 15, 2021
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Job Details
JOB TITLE SUMMARY
Job Title: Office Manager
Division: Student and Academic Support Services
Evaluation Group: Staff
FLSA Status: Non-Exempt
Starting Salary: $ 19.35 + per hour
Reports To: Varies
Positions Supervised: N/A
Job Summary
The office manager is responsible for the operational aspects of academic, fiscal, purchasing, employment and payroll administration for an organizational unit, such as a college, school, or department. The office manager supervises assigned support staff in the office in order to fulfill the administrative requirements throughout the area of responsibility.
Essential Job Functions and Performance Indicators
The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Job Responsibilities and Execution
- Prepares, submits, summarizes and communicates budget information for the assigned area
- Prepares and approves budget transfers and non-payroll expenditure transfers; reconciles spending authority
- Prepares and maintains internal accounting records and other duties related to fiscal administration, including receiving purchase orders, maintaining p-card information and reconciling purchases
- Establishes and maintains systems for administration of academic records for the area, including electronic files, records, and databases
- Arranges and coordinates travel for department staff, faculty and incoming guests and speakers
- Prepares and approves online payroll certification, reviewing and reconciling pay distribution (applicable by position)
- Fulfills purchasing requirements for assigned areas
- Maintains data entry for university systems
Service Excellence
- Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
- Models, supports and holds others accountable to the university’s values – integrity, dedication, excellence, creativity and teamwork
Communication, Teamwork and Collaboration
- Provides support of instruction and student administration
- Composes and prepares written documents and correspondence for the office including memos, letters, presentation and spreadsheets
- Prepares brochures or web site content for communication within internal departments or external audiences
- Supports employment administration and human resources process, serving as a point of contact with the central HR department
- Administers appointment paperwork requirements for faculty, staff and student employees
- Fulfills administrative requirements for faculty and other functions within area of responsibility
Job may require other duties as assigned.
Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.
- Bachelor’s degree
- Minimum of three years of experience in an office or administrative capacity
- Experience working effectively with diverse populations and using critical thinking skills preferred
Knowledge, Skills and Abilities – May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently.
- Demonstrated ability to work effectively with individuals from diverse communities and cultures
- Excellent written and communication skills
- Highly organized with the ability to direct multiple projects simultaneously
- Ability to use good judgment, think critically and collaborate
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions.
- General office setting
Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Ability to work effectively at a computer for up to eight hours daily
- Ability to sit for extended periods of time
- Regular attendance is a necessary and essential function
- Ability to lift up to 10 pounds
Equal Opportunity Employer
Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.
Company
Founded in 1832, Lindenwood is a dynamic four-year institution dedicated to excellence in higher education. Our historic campus is situated in the heart of Saint Charles, Mo., a growing community of more than 65,000 just west of St. Louis.
Lindenwood University is known nationally and internationally for innovation, entrepreneurship, and extraordinary dedication to students. We believe that education is the way to personal freedom and responsibility, which are the keystones of any democracy. We have a heritage that dates back nearly 200 years. In that time, we have learned how to educate in a way that helps each student become an enlightened, principled citizen of a global community.
Lindenwood is an independent institution firmly rooted in Judeo-Christian values. Those values include belief in an ordered, purposeful universe, the dignity of work, the worth and integrity of the individual, the obligations and privileges of citizenship, and the primacy of truth.
Lindenwood is a great place to work, and we would love for you to join us as we strive daily to accomplish our University mission: REAL EXPERIENCE. REAL SUCCESS. Enhancing lives through quality education and professional preparatory experiences.
Lindenwood University is home to over 800 full- and part-time faculty and over 400 staff members that work together to provide more than 100 degree programs to students from every state and over 70 countries through values-centered education that lead to development of the whole person.
Our faculty, staff, and administration are committed to an integrative curriculum that focuses on the talents, interests, and future of our students.
Lindenwood values its employees and provides MANY employee perks including great tuition benefits!
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