Access Control

Oregon, United States
Salary Not specified
Jun 14, 2021
Employment Level
Employment Type
Full Time

Access Control & Security Administrator

Job no: 527623
Work type: Officer of Administration
Location: Eugene, OR
Categories: Facilities/Grounds/Skilled Trades, Operations/Infrastructure, Planning/Project Management

Department: University Housing
Appointment Type and Duration: Regular, Ongoing
Salary: $65,000-$70,000 per year
Compensation Band: OS-OA06-Fiscal Year 2020-2021
FTE: 1.0

Application Review Begins
To ensure consideration apply by July 5, 2021, position open until filled.

Special Instructions to Applicants
Along with your online application, including names and contact information for three professional references, please upload a cover letter, resume, and responses to the following supplemental questions:

1. This position requires proficiency with database management systems and the ability to become proficient with the Morse Watchman Key Management and AMAG Access system software. Describe how you have developed proficiencies in a new database system.
2. Describe your experience analyzing and tracking large volumes of data and preparing reports. Please give specific examples.

Department Summary
Living on campus adds tremendous value for students and the University. Students who live on campus their first year have higher grades, are retained at the University of Oregon at higher rates, graduate at higher rates and graduate more quickly.

University Housing, a department within the Division of Student Services and Enrollment Management, is committed to facilitating students' development as they build an inclusive community, establish a sense of home, and succeed academically. Our goal is to become the model of excellence for providing accessible, affordable, and student-centered living-learning experiences; the preferred choice for all UO students.

We value diversity and respect, integrity, equity and inclusion, learning and growth, responsibility and accountability, safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.

University Housing units include Business Services, Dining Services, Facilities Services, Promotions & Student Recruitment, and Residence Life. University Housing is a $68 million educational and business department that is a self-sustaining, self-liquidating agency of the University (receives no tuition or tax support for its operating budget).

Position Summary
The Access Control & Security Administrator is the primary administrative master user of Housing's Key Management, Electronic Access and CCTV database and Building Controls systems. This position is responsible for the creation, oversight, operation, and maintenance of critical systems on a 24/7 basis for improved tracking of physical keys and planning for future expansion of housing security systems.

These database systems control key access for approximately 88 Housing Facilities Service staff and entry into each of the 10 Residence Halls, Spencer View and Grad Village for over 250 Residence Life Staff and 4200 students as well as vendors and campus partners. This position will structure, implement, and monitor database systems to optimize data, access, and security.

Typical duties may include:
  • Operate the Morse Watchman Key Management, AMAG Access system software, Milestone CCTV management software, and Building Management Software (Seimans, ALERTON)
  • Design database systems and programs which include access methods, access time, file structures, device allocation, statistical methods, and security
  • Work with user community to understand data access and integration needs, and how staff changes during the academic year impacts the amount of database change work
  • Manage alarms and flags issued by the database software that will require action to the hardware/location of the alarm/flag
  • Manage the selection and creation of reports for supervisory control of Facilities data base systems
  • Manage how the campus ID card is used to electronically access key cabinets and buildings
  • Identify, analyze, and track large volumes of data on an on-going basis, and correct identified discrepancies. Troubleshoot and resolve database and data problems.

    This position supervises two classified staff and two student employees and also directs the work of contractor and vendor resources in the performance of operations. The Access Control & Security Administrator reports to the University Housing Facilities Manager, Residence Halls, Dining and Security. This position works cooperatively and collaboratively with staff within University Housing, all members of the Housing Facilities Services team, UOPD, and University partners.

    Essential Personnel:
    This position requires that the employee make every reasonable effort to arrive at campus at their regularly scheduled times during inclement weather and/or university closures unless otherwise notified by their supervisor or manager. This includes times when the university may be closed. Essential personnel must provide reliable and current contact information at all times.

    Special Requirements:
    Valid driver's license for purpose of obtaining a UO Driver's Certification. Must submit to a state of residency and national fingerprint-based records check for FBI Criminal Justice Information Systems (CJIS) compliance within 30-days of employment.

    Minimum Requirements
  • Associate's degree OR equivalent combination of education, training, and experience
  • Three years of experience maintaining and working within a complex database system; analyzing data and creating reports
  • Experience supervising or coordinating the work of others

    Professional Competencies
  • Excellent oral and written communication skills and a sensitivity to effectively interact with a highly diverse campus community
  • Proven ability to consistently demonstrate a high degree of personal integrity and sound professional judgement
  • Ability to assess critical or emergent situations and determine an appropriate course of action
  • Demonstrated analytical, decision-making, problem identification and resolution skills

    Preferred Qualifications
  • Bachelor's degree
  • Coursework or experience related to project management
  • Four years of experience managing technology and/or communications systems
  • Experience with CCTV, access control and alarm systems
  • Experience training personnel
  • Three years of experience providing administrative support in a large complex organization
  • Three years of experience providing direct customer service, including face-to-face, telephone, and email communication
  • Demonstrated working knowledge of Windows-based applications; Microsoft Word, Excel, Outlook, PowerPoint
  • Experience working with AMAG access control software, and Milestone CCTV software

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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