Assistant Director Admissions Events and Visits



This position will report to the Executive Director of Admissions and will be the point of contact for prospective students and their families and significant others. This position will build and oversee recruiting and conversion events, and visitation agendas that fulfill visitor needs and represent the Notre Dame education and experience across Women’s College, CAUS and Graduate Studies in conjunction with the Executive Director of Admissions and AVPEM. Additionally, this position may be required to perform some territory management functions and recruitment/travel could be requested. Assistant Director may also be called up to serve in the role of Director, when the Director is absent.

Essential functions will include:

  1. Maintain records and contact lists for prospective students.
  2. Work collaboratively with the Director of Admissions of Women’s College and the AVPEM to assist in the creation, promotion, supervision of enrollment-related events and campus visits for example, but not limited to: admissions, conversion to new student, retention events for all academic programs.
  3. This person will serve as the primary contact and coordinator of all admissions-related or admissions-sponsored events and visit programs.
  4. Communicate with internal constituents to arrange their participation in visit and event activities.
  5. Ascertain each visitor’s individual needs and interests for both individual and group visits.
  6. This person will manage the student tour guides program, which includes managing over 15 tour guides, 2 student leaders, and researching and implementing campus visit best practices.
  7. Coordinate individual daily visits and group campus visits for prospective students and their families; including all necessary correspondence, scheduling and visit communication.
  8. Respond to and confirm campus visit requests and answers visit questions.
  9. Work with faculty to arrange class visits and/or faculty meetings for individual student visitors.
  10. Conduct on-campus information sessions to both large and small groups. Assist with other on-campus recruitment and yield activities.
  11. Serve as second in command on event days as needed with the Director of Admission
  12. Provide professional example/mentoring for any and all student workers in the office.
  13. Effectively represent the University to prospective students and all external publics in interviews, information sessions and special projects.
  14. Represent the University at recruitment events as needed.


Job Qualifications

  • Knowledge: Bachelor’s degree required.
  • Experience: A minimum of two or more years of experience in admissions, marketing or sales, or event planning experience preferred. Must have a valid driver's license and a good driving record.
  • Skills/Aptitude: Proficiency with Microsoft Office products is a must. Excellent organizational skills and communication skills as well as interpersonal skills are essential. Ability to effectively and enthusiastically represent the mission of the university, including the key aspects/benefits of a private, liberal arts, and residential college education. Creativity, perceptiveness, flexibility, and problem solving are necessary.
  • Working Conditions: Normal office environment. Occasional evening and weekend hours may be required.


All applicants must submit:

  1. Cover letter
  2. Salary requirements
  3. Resume
  4. Contact information for 3 professional references


Questions can be directed to the hiring manager, Marci Leadbeter at mleadbeter@ndm.edu

Additional Information:
Notre Dame of Maryland University does not discriminate in offering equal access to its educational programs and activities or with respect to employment terms and conditions on the basis of age, ancestry, color, creed, disability, gender, gender identity, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or protected veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policy: Greg FitzGerald, Chief of Staff, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, 410-532-5109.
For all other employment inquiries, please contact Human Resources at 410-532-5898 or human_resources@ndm.edu. Notre Dame of Maryland University is an EEO/AA employer.

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