Job no: 235968-AS
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Grant, Research, Contract Management

Position Summary:

This is a Procurement Specialist position within the University of Wisconsin-Madison's Purchasing Services Department working to support the education, research, and public service mission of the University. Commodities and services assigned are subject to changing market conditions, which require technical knowledge when creating and developing requests for simplified and official sealed bids, Requests for Proposal, and the award of university contracts that follow. This work includes coordinating the work of RFP evaluation teams, evaluating technical and cost proposals, and negotiating with vendors. Position is responsible for contract development and administration, resolving disputes between contract users and vendors, and participating in addressing appeals of non-awards.

Position will monitor and administer resulting purchases to assure contract and policy compliance, including review of requisitions to meet state and federal purchasing regulations and law. This position will enforce department policies and authorize requisition and establish legally binding purchase orders. Position is called upon to serve on statewide committees and participate in meetings to explore procurement strategies, specification development, and contract language.

Position will provide coordination of adherence to purchasing policies and procedures and technical assistance to external UW-Madison staff. This position has technical knowledge of the laws, rules, regulations, and standardized procedures, principles, and practices of professional purchasing. This position may participate in the presentation of training and outreach for Purchasing Services and with other campuses. This position functions independently in decision-making and works under general supervision.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

A degree is not required for this position.

Minimum Years and Type of Relevant Work Experience:

1. Minimum of two years procurement experience.
2. Understanding of State of Wisconsin Procurement regulations and laws, or comparable experience working in a procurement environment where adherence to defined rules and standards is required.
3. Experience utilizing computer applications such as Microsoft Suite products, ERP, MRP, or procurement systems.
4. Demonstrable knowledge of common procurement contracting clause language, ability to read and interpret contract documents.
5. Ability to negotiate price, terms, and contract agreements with the vendor community.
6. Knowledge of cost analysis methods.
7. Understand and perform purchasing tasks using an automated purchasing system such as JAGGAER, Ariba, SAP, Oracle.
8. Ability to work effectively with others, participate in cross-functional teams, and lead vendor meetings. Ability to build and maintain effective cordial business relationships.
9. Professional written and verbal communication skills.
10. Effective and disciplined time management skills.

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.



Work Type:

Full Time: 100%

Appointment Type, Duration:



ANNUAL (12 months)

Instructions to Applicants:

To begin the application process, click the "" button.
Please upload a cover letter and resume. In these materials, include your experience with accounting, finance, or business administration, and your qualifications related to the areas listed in the "Relevant Work Experience" section of the position description.


Michele Blakeman
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jun 11 2021 Central Daylight Time
Applications Close: Jul 11 2021 11:55 PM Central Daylight Time

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