Administrative Support Specialist I/II - Academic

Alabama, United States
Salary Not Specified
Jun 11, 2021
Employment Level
Employment Type
Full Time

Position Details

Requisition Number


Home Org Name

Civil Engineering (Orgn: 128601)

Division Name

Samuel Ginn Col of Engineering

Position Title

Administrative Support Specialist I/II - Academic

Job Class Code


Appointment Status


Part-time FTE

Limited Term


Limited Term Length

Job Summary

Provides varied and high-level administrative and technical support to an academic-related department/unit, with significant emphasis on more complex administrative responsibilities.

Essential Functions

A valuable source of information for students, faculty, coworkers, and department chair, and act as a liaison to other departments on behalf of the department chair and office manager. In the process of searching for solutions to problems, they will make use of a network of relationships across campus with facilities, grad school, payroll, parking services, and other administrators within the college.
Maintain share folder for key/card access. Prepare master list for grad student financial offers and award statements for international students. Update department info on annual space survey. Assign and track grad student office space.
Assist with all payrolls and new hire processing. Work with Graduate Program Officer to process grad student applications in the AY system for department.
Clerical duties to include mail distribution and outgoing packages. Prepare new hire forms. Keep office supplies stocked. Maintain and troubleshoot copier. Submit facility work orders for the department. Answer department phone and greet visitors. Reserve conference rooms. Participate in cross- training within the department for various tasks to help with heavy workloads.

Education Level

High school diploma or equivalent

Field of Study

Years of Experience


Area of Experience

Experience in administrative support services.

Requirements for Additional Job Levels

Level I High school diploma or equivalent plus 4 years. Grade 28 $22,300 – $37,200

Level II High school diploma or equivalent plus 6 years of relevant experience. Experience must
include at least 2 years at the preceding level or equivalent. Grade 29 $25,000 – $41,700

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work. Working knowledge of Excel and Outlook. Excellent communications skills.

Minimum Technology Skills

Minimum License and Certifications

None Required.

Desired Qualifications

Experience in higher education, Banner and Kronos. Proficient in Excel and Outlook

Salary Grade


Salary Range

$22,300 - $41,700

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:


State position is located:


List any hazardous conditions or physical demands required by this position

Posting Date


Closing Date

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Provide 3 references

Quick Link for Internal Postings
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
    • AcademicKeys
    • The Chronicle of Higher Education
    • DiversityJobs
    • HigherEdJobs
    • HERC (Higher Education Recruitment Consortium)
    • Indeed
    • RecruitMilitary
    • The Tuskegee News
    • Professional organization or journal
    • Veterans Assistance Services
    • Disability Assistance Services
    • State Employment Service
    • Social Media
    • AU Job Bulletin
    • Notified by an Auburn employee
    • College or university Career Services
    • I went to the AU Employment Website directly (
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University.
    • Not a current Auburn employee
    • Current Auburn employee in position less than one year
    • Current Auburn employee in position more than one year
  3. * Do you have a high school diploma or equivalent?
    • Yes
    • No
  4. * Do you have 4 years of experience in administrative support services OR a degree to use in lieu of experience?
    • Yes
    • No

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