Fiscal Services Supervisor

Posting Details

Job Posting Title Fiscal Services Supervisor Location Los Rios Community College District (District Office) Department Location Fiscal Services Posting Number C01505P The Institution

About
The Los Rios Community College District is the second-largest, two-year public college district in California, serving approximately 75,000 students in the greater Sacramento region. The District’s 2,400 square mile service area includes Sacramento and El Dorado counties and parts of Yolo, Placer, and Solano counties and is comprised of four uniquely diverse colleges – American River, Cosumnes River, Folsom Lake, and Sacramento City colleges. In addition to each college’s main campus, the District offers educational centers in Placerville, Davis, West Sacramento, Elk Grove, Natomas, and Rancho Cordova.

The Los Rios District Office is centrally located in the heart of the Sacramento valley. The growing Capital Region has strong communities and emergent arts and dining scenes, and is nearby some of the most celebrated tourist destinations in the country – Lake Tahoe, Napa Valley, and San Francisco. The Sacramento area is a great place to live and work.

Strengths
The District has approximately 6,000 employees throughout our four colleges and District Office complex. The District Office is centrally located between all four colleges and provides welcoming, inclusive, and equitable environments for Los Rios students, employees, and our community partners. Our departments strive for the highest quality in all programs, services, and activities, and are focused on advancing the learning of our diverse student population through improved academic and social outcomes.

Our Vision
Our Colleges offer equity-minded, academically rigorous, student success centered education. Our objective is to help our students successfully achieve their academic goals, whether they want to transfer to a four-year college or university, earn an associates degree, or obtain one of more than 100 certificates in high demand career fields.

Position Summary

Under the direction of the Associate Vice Chancellor, Finance, performs a variety of professional, technical and supervisory duties related to the District budget, including position control, attendance reporting, and accounting processes. Monitors for compliance with State and Federal regulations, District policies and regulations, principles of sound fiscal management and generally accepted accounting principles; prepares internal and external financial reports and claims. [For a detailed job description for this LRSA Los Rios Supervisors Association posting Job Descriptions click here ].

Benefits

Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.

Full-time, twelve-month employees receive 17 days of annual paid holidays, 21 days’ vacation yearly and 8 hours of sick leave per month. Los Rios also offers extensive professional development opportunities with the district and financial support and/or paid time off to complete external academic studies. (See full LRSA contract agreement details.)

Assignment Responsibilities

● Plans, organizes, and coordinates development of the annual District budget for all funds, including ensuring appropriate notice and publication.
● Interprets and monitors compliance with established guidelines and legal requirements for assigned areas.
● Maintains the District’s chart of accounts.
● Coordinates and supervises establishment of operating budgets.
● Monitors expenditures to budget.
● Primary responsibility for development of and monitoring the unrestricted general fund budget including revenues and appropriations for authorized staffing levels and operational funds.
● Implements the Board-approved budget, including oversight of position control activities for all funds; coordinates with Payroll, Human Resources and Employee Benefits on related matters.
● Prepares and monitors the child development center fund budget and files reports and claims with the State.
● Determines instructional FTE utilization and instructional productivity levels.
● Monitors counseling, nurse, and librarian utilization.
● Prepares counseling entitlement.
● Monitors faculty load balancing.
● Reviews budget transfers and accounting entries.
● Coordinates, prepares, or supervises preparation of fiscal statistical reports and required State reporting, including the faculty obligation number, annual faculty hires information, daily enrollment reports, as well as, other attendance reporting.
● Files attendance accounting reports with the State.
● Works with college instructional offices regarding scheduling of classes.
● Works with admissions and records offices regarding student enrollment.
● Prepares claims for contracts.
● Participates in year-end close activities including closing assigned funds and sub-funds.
● Confers with Information Technology, Human Resources, and District staff regarding the development and enhancement of automated systems.
● Recommends modification of programs as appropriate.
● Performs special studies and analyses as requested by management.
● Researches, compiles, and analyzes data and prepares recommendations, summaries, and reports.
● Coordinates and supervises maintenance of other district funds as assigned.
● Monitors compliance with State and Federal regulations, District policies, and sound management principles with regard to budget preparation and control.
● Interfaces with external and internal auditors for assigned areas.
● Trains, supervises, and evaluates the performance of assigned staff.
● Provides technical expertise to District staff regarding fiscal policy and accounting procedures.
● Confers with District and College staff regarding budget procedures, schedules, and guidelines.
● Participates on District-wide committees.
● Reviews, interprets, and drafts contract terms.
● Ensures appropriate payment or collection of funds.
● Presents workshops.
● Performs other duties as assigned.

Additional Information Work Year 12 month Work Schedule

8:00 a.m. – 4:30 p.m., Monday – Friday

Total Hrs per Week/Day 40 hours per week Special Requirements Minimum Qualifications

EXPERIENCE : Four years of experience in financial record keeping, including one year of experience in a lead or supervisory capacity.

EDUCATION : Bachelor’s degree from an accredited institution in accounting, business administration or related field; OR a Bachelor’s degree from an accredited institution in any area with one additional year of experience in a finance-related field.

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)

Education must be from an accredited institution

Application Instructions

1. A completed Los Rios Community College District Classified Application (required).
2. Letter of Interest (required).
3. Resume (required).
4. Unofficial Transcripts (required).

NOTES :
● Applications submitted without all required documents, listed above, will be disqualified.
● Graduate advising documents and grade reports will not be accepted as unofficial transcripts.
● It is the responsibility of Los Rios Community College District employees to also provide unofficial transcripts if required in the minimum qualifications for the position. (Within 60 days of the time of hire, employees are required to submit official transcripts, if required in the minimum qualifications for the position).
● Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents.
● A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.
● Foreign transcript evaluations ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on Foreign Transcript Evaluations click here .

Do not submit additional materials that are not requested.

Physical Demands Salary $6,823.17 per month Additional Salary Information No additional salary information to note
Posting Date 06/11/2021 Closing Date 07/06/2021 Open Continuously No Beginning and/or Ending Dates

N/A

How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. Application services are available between 8:00 a.m. and 5:00 p.m., Monday through Friday. If you need assistance with any phase of the application process, please call (916) 568-3112 during our business hours.

After hours inquiries should be emailed to hr@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.

Conditions

Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.

Quicklink https://jobs.losrios.edu/postings/15571 Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Can you perform the essential functions of this position?
   • Yes
   • No
2. * Considering this specific position that you are applying to – where/how did you learn about this position?
   • College Department
   • CareerBuilder
   • Chronicle of Higher Ed (Vitea.com)
   • Community College Registry Job Fair: Oakland
   • Community College Registry Job Fair: Los Angeles
   • Community College Registry Online Job Board
   • Community Outreach (ex. Festivals, etc.)
   • CommunityCollegeJobs
   • Comunidad
   • Craigslist
   • Diverse: Issues in Higher Education
   • D'Primeramano Magazine
   • EdJoin
   • Facebook (Campaign)
   • Facebook (Los Rios Page)
   • Glassdoor
   • Greater Sacramento Urban League
   • Handshake (CSU, UC Job Boards)
   • HigheredJobs
   • Indeed
   • Instagram
   • Job Sites
   • Job Journal
   • Latina Leadership Network of the California Community Colleges
   • LinkedIn
   • Los Rios Community College District Employee
   • Los Rios Community College District Human Resources Email
   • Los Rios Community College District Website
   • LRCCD Resource Group - API (Asian Pacific Islander Legacy)
   • LRCCD Resource Group - Black Faculty & Staff Association (BFSA)
   • LRCCD Resource Group Native American Collaborative (NAC)
   • LRCCD Resource Group - Spectrum (LGBTQIA+)
   • Professional Networks
   • Sacramento Black Chamber of Commerce
   • Sacramento Asian Chamber of Commerce
   • Sacramento Builders Exchange
   • Sacramento Hispanic Chamber of Commerce
   • Sacramento Rainbow Chamber of Commerce
   • SacramentoWorks
   • The HUB
   • Twitter
   • YouTube
   • ZipRecruiter
3. * I acknowledge and agree that I understand that by answering the question below, I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form 'Arrests Which Led to Convictions for Crime', P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). If needed click on the link and download the form https://losrios.edu/lrccd/shared/doc/hr/forms/p-881.pdf and attach the completed form to your application.
   • Yes, I acknowledge and agree
   • No, I do not acknowledge or agree
   • No answer

Applicant Documents
Required Documents

1. Letter of Interest
2. Resume/Curriculum Vitae
3. Unofficial Transcript 1

Optional Documents

1. Unofficial Transcript 2
2. Unofficial Transcript 3
3. Unofficial Transcript 4
4. Unofficial Transcript 5
5. Foreign Transcript Evaluation
6. P-881 Report of Arrests Which Led To Convictions For Crime Document