Coordinator - Undergraduate Programs, TRIO

Location
Utah, United States
Salary
Salary Not specified
Posted
Jun 11, 2021
Employment Level
Administrative
Employment Type
Full Time


Coordinator - Undergraduate Programs, TRIO

Position Category: Staff - Full-Time

Summary:
Under the general direction of the TRIO Undergraduate Programs Director, the coordinator is responsible for a variety of associated administrative, fiscal, staff support, planning activities and data analysis for both TRIO SSS and TRIO EOC Programs. Coordinates and facilitates meetings, program functions, and/or special events as appropriate. Is responsible for hiring procedures, onboarding and training of new employees including overseeing student employees (and work-study students). Other duties as needed relating to connecting participants with resources to meet their individual needs (e.g. financial, applications, housing).

Key Roles and Responsibilities
1. Performs office management supervisorial duties including overseeing Office Support Staff and Work Study Staff of both programs and works closely with TRIO SSS Advisor in continuous training and coaching of student staff to create a cohesive culture of learning and development. Supports and supervises alongside EOC and SSS Advisors in planning and executing student-facing events for recruitment, FAFSA education, graduation, annual training, retreats, banquets, etc. Works closely with SSS Advisor I and Program Director in evaluating and awarding Scholarships annually, including the updating of documentation and tracking student completion of all Onboarding requirements that are necessary for Scholarship and regular program applicant's entry into TRIO.

2. Manages advanced and confidential record and data keeping duties including overseeing data/script integration from UVU's Banner to TRIO's reporting software such as Blumen and StudentAccess. Such duties include but are not limited to overseeing the yearly in-house audits of all physical and digital intake forms and updating/destroying of detailed student files and managing them for the required 6-7 years according to federal regulations. Additionally, Coordinator is responsible for the upkeep and management of program announcements on social media platforms including but not limited to Instagram, Facebook, Twitter, Canvas Groups, etc., as well as aiding Advisors with program website management as needed.

3. Performs advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of assigned and work-related areas for both TRIO SSS and TRIO EOC. Maintains inventory of office equipment and supplies, establishes updates, and retains files over contracts, ordering, receiving, billing, distributing, reconciling expenditures through Concur, etc. Must edit and update documentation regarding TRIO SSS and EOC program forms, applications, and surveys by working closely with Web Development Services and other departments as needed.

4. Performs other job related duties as assigned.

UVU offers an excellent benefits package which includes a generous leave policy, 12 paid holidays, affordable medical and dental insurance options, life and AD&D insurance, tuition waiver (undergraduate resident) for employee and dependents and substantial employer contribution to a retirement plan.


Required Qualifications:
Graduation from an accredited institution with a bachelor’s related to the Summary of Duties or any combination of education and/or experience totaling four years.


Knowledge, Skills and Abilities:
  • Knowledge of university policies and procedures.
  • Knowledge of available student-facing University services and departments and how to contact them.
  • Knowledge of reporting practices, particularly with tracking student involvement within a program and available space for new students into each program.
  • Knowledge of data analyis practices specifically related to grants and annual reports.
  • Skills in management methods, techniques, practices, and procedures.
  • Skills in problem-solving, decision making, networking, and excellent interpersonal communication.
  • Skills in the use of computers and computer software applications, including word processing, spreadsheets, e-mail, and databases.
  • Skills in preparation of presentations, charts, graphs, etc.
  • Skills in preparation of financial aid applications.
  • Skills in reviewing and editing documents.
  • Skills in web development and design.
  • Skills in maintaining budgetary assets.
  • Skills in staff and tutor training.
  • Skills in coaching, supporting, and training support staff.
  • Exceptional customer service orientation and phone etiquette skills.
  • Ability to maintain highly confidential information.
  • Ability to perform a variety of duties with minimum supervision.
  • Ability to meet and deal with the public effectively.
  • Ability to follow verbal and written procedures.
  • Ability to communicate effectively, verbally and in writing.
  • Ability to meet and deal with people of diverse backgrounds.
  • Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.
  • Ability to create organizational systems for data collection and management.
  • Ability to pay acute attention to detail.
  • Ability to seek out and receive feedback effectively from students and staff alike.
  • Ability to work as part of a team.
  • Ability to create/modify necessary procedures and practices to ensure continued safety of staff and students (e.g.Covid)


Preferred Qualifications:
Preferred Qualifications: Proficient in Spanish or another Secondary language.
Experience with People Management
Experience with Data Analysis
Experience with Canvas LMS
Experience with first-generation, low income, and/or students with disabilities
Experience with Adobe Suite and Adobe Sign
Experience with Event Organization


Physical Requirements:
Work is performed in a normal office environment.


Benefits Summary:
UVU offers an excellent benefits package which includes a generous leave policy, 12 paid holidays, affordable medical and dental insurance options, life and AD&D insurance, tuition waiver (undergraduate resident) for employee and dependents and substantial employer contribution to a retirement plan.


FLSA: Non-Exempt

Pay Range: $34,052 - $42,065

Advertisement Number: STA35021
Open Date: 06/11/2021
Review Start Date: 06/18/2021
Close Date: 6/18/2021
Open Until Filled: No

Special Instructions to Applicant:

To apply, visit: https://www.uvu.jobs/postings/22964

Employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.


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