Degree Audit and Transfer Credit Specialist

Lewis and Clark College
Oregon, United States
Salary Not Specified
Jun 14, 2021
Employment Type
Full Time
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Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

Job Summary

Evaluate the transfer of undergraduate credits toward the bachelor’s degree, facilitate the development of articulation policies for transfer courses, and prescreen potential transfer courses for continuing students. Work with all aspects of degree auditing and processes associated with students' progress towards graduation. Communicate requirements to students, review degree applications for all graduating students, set up students' degree programs in the degree audit module and enter exceptions and waivers. Serve as School Certifying Officials for veterans for the CAS.

This position is represented by the Lewis & Clark College Support Staff Association Local 4912 of the American Federation of LCCSSA Collective Bargaining Agreement.

The current LCCSSA Bargaining Agreement can be found here:

Application Requirements:

  • Resume

  • Cover Letter

  • Diversity Statement - The Diversity Statement should outline your experiences with diversity, equity, and inclusion. Those experiences can include, but are not limited to, the following: lived experience as a member of an underrepresented group; experience living and meaningfully interacting with individuals with a variety of identities; and professional development or other training in diversity, equity, and inclusion. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.

What You'll Do

Degree Audit Support (35%)

  • Review student progress toward graduation and notify students of degree requirements and any deficiencies within their requirements.

  • Communicate academic policy as it pertains to graduation requirements and provide options for completing requirements.

  • Perform a final evaluation of all student degrees to ensure that degree requirements are met and coordinate diploma printing and distribution process.

  • Manage all aspects of degree audit in the college's database (Colleague).

  • Set up student degree programs and enter all necessary exceptions, waivers, and program changes.

Transfer Credit Support (25%)

  • Evaluate transfer credits for all students based on college policy and students’ academic status.

  • Record completed transfer credit and coordinate course substitution process with academic departments as needed.

  • Communicate transfer credit information and academic policy to new and continuing students.

  • Maintain a database of transfer credit guidelines, equivalencies, and academic policies and procedures.

  • Communicate and implement all academic policy as it relates to degree requirements of undergraduate students.

Administer LC Overseas Transcription Process (10%)

  • Register students, record final grades, and apply courses to general education requirements as appropriate.

  • Facilitate Non-LC Study Abroad application process with the Overseas office and provide the required documentation to third party study abroad programs.

  • Record coursework upon return and apply to degree as necessary.

Act as School Certifying Officials for veterans (10%)

  • Update the State Approving Agency of any changes in programs, policies, and/or procedures in order to maintain status as V.A. eligible institution.

Coordinate Petitions and Re-admissions Processes (10%)

  • Explain the nuances of college policies to aid students in the articulation of their appeals.

  • Assemble required documentation, request additional documentation as necessary, provide additional academic information if applicable, and upload materials to the Petitions Committee.

  • Review LC transcripts and any potential transfer credit to determine remaining degree requirements and time to completion.

Administrative Duties (10%)

  • Provide customer service and back-up for the front counter and phone lines, assist with registration, transcript requests, and provide office coverage as necessary.

Must Haves

  • High school diploma, plus specialized training in the field Associate’s degree or Two years of college coursework or specialized training in the field OR Bachelor’s degree 7 years of directly related job experience (w/ diploma) 5 years of directly related job experience (w/ AA or 2 yrs coursework) OR 3 years of directly related job experience (w/ BA)

  • 3 years experience in an office environment

  • Excellent analytical skills and broad scope of independent judgement and decision making related to regulatory and policy guidelines.

  • Ability to work independently and coordinate multiple and varied projects at one time.

  • Effective time management ability and attention to detail.

  • Superior written, verbal, and interpersonal communication skills.

  • Discretion, personal integrity, and superior ethics. This position deals extensively with confidential and sensitive information. Violation of these confidences could result in financial sanctions for the College and dismissal for the employee

  • PC computer experience and MS Office suite skills, particularly Excel.

Nice to Haves

  • 2 years of experience in a College office environment

  • 2 years of experience using an educational database such as Colleague or Banner

  • Experience in a college environment; knowledge of and experience with the implementation of academic records policies and procedures.

  • Proficiency with integrated educational software system such as Colleague or Banner.

  • Experience with Informer reporting software.


  • LCCSSA Grade 16 ($27.20/hr)

  • Benefits Eligible: Yes


  • 37.5 hours per week

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

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Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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