Employment Specialist

Employer
Colorado State University Pueblo
Location
Colorado, United States
Salary
$40,000.00 - $56,000.00
Posted
Jun 14, 2021
Employment Level
Administrative
Employment Type
Full Time
The Office of Human Resources & Institutional Equity (HRIE) nurtures dynamic work and learning environments through a commitment to respectful, diverse, and inclusive practices. The department strives to build a culture of excellence by applying expertise in recruiting, retaining, developing, and supporting each member of the Pack community. HRIE promotes respectful, rewarding, diverse, and inclusive work and learning environments. 
 

 

 Description of Job: The Employment Specialist is responsible for the employment cycle process for full- and part-time support of Administrative Professional, Classified, and Faculty (as needed) positions, including posting vacancy announcements using the applicant tracking system (NEOGov), approval of search committees, confirming applicants minimum qualification requirements, approving interview pools and reference questions, processing reference checks, and extending job offers. The Employment Specialist also assists in preparing staffing plans and compensation studies, monitors open positions, conducts search and screen related training sessions, and serves as system administrator for the applicant tracking system and onboarding oversight to ensure necessary paperwork is completed.

Primary Duties

Recruitment and selection processes: 
Responsible for the entirety of the recruitment and selection cycle for full- and part-time Classified and non-Classified (e.g. faculty and professional staff) positions including:
  • Manages the full hiring process and candidate communications through NEOGov.
  • Determines appropriate recruitment strategies. 
  • Conducts job analyses. 
  • Develops and publishes job announcements. 
  • Reviews applications for minimum qualifications. 
  • Recommends and reviews candidate rating formats and offers direction on rating strategies. 
  • Completes referral processes (candidate movement) in NEOGov. 
  • Reviews interview and reference questions and guides individuals on appropriate interview questions and process. 
  • Responds to hiring manager, search and screen committee, and candidate inquiries.
  • Responds to applicant appeals (Classified only).
Search and screen policies and procedures: 
  • Develops and maintains search and screen manual.
  • Reviews and communicates proper policy and procedure for selection.
  • Informs and advises applicants, employees, supervisors, and managers in the areas of State Personnel Rules and Procedures, Equal Pay Act, and CSU Pueblo policies and procedures. 
  • Provides guidance and direction regarding dispute resolution by reviewing and interpreting appropriate rules and laws.
Onboarding:
  • Processes background checks 
  • Ensures required new hire paperwork is completed in a timely manner, in compliance with federal, state and University requirements. 
  • Coordinates with HR staff to preserve new hire paperwork, completes checklists and conducts regular audits to ensure all documents are present in each new employee’s file.
Training: 
  • Hosts monthly search and screen related training. 
  • Develops and delivers recruiting-related training materials.
ATS (NeoGov) Management :
Builds out and manages NeoGov to deliver electronic versions of approvals and notifications to relevant university leadership and employees.

Reporting
  • Weekly reporting on status of in-process, open and closed positions
  • Weekly reporting to President on newly hired employees 
  • Monthly reporting for HRIE newsletter
Immigration:
  • Coordinates with all parties for visa-sponsored employees including attorneys, supervisors, employees, Executive Director and HR.
  • Ensures all required signatures are obtained and paperwork completed and submitted to immigration attorneys.
  • Ensure files are maintained with all immigration related documentation.
Occasional and Irregularly performed duties:
  • Other duties as assigned

 

 Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights: Minimum Qualifications
  • Bachelor’s degree in Business, Human Resources, Public Administration, or related field.
  • Demonstrated ability to work effectively and independently with all levels within an organization.
  • Demonstrated organizational and communication (both oral and written) skills.
  • Demonstrated ability to maintain confidential information.
  • Ability to facilitate and lead educational sessions for varying audience types and sizes.
  • Demonstrated knowledge of relevant state and federal employment laws and governmental compliance requirements related to human resources management and employment functions including Colorado’s Equal Pay Act.
  • Demonstrated ability to analyze information, prepare reports, and make appropriate recommendations and decisions.
  • Intermediate proficiency in Microsoft Office products including Word, Excel, and PowerPoint. 
  • Demonstrated ability to work professionally with others and resolve interpersonal conflict.
  • 3+ years of related professional experience.
  • 2+ years of experience working with and maximizing applicant tracking system software.
Preferred Qualifications
  • Master’s degree or higher in Human Resources or related field.
  • PHR, SPHR, SHRM-CP, SHRM-SCP.
  • Demonstrated commitment to equity and inclusion.
  • Demonstrated commitment to the mission and values of our regional comprehensive university.
  • NEOGov applicant tracking system experience.
  • Public sector experience, particularly within the state of Colorado.
  • Higher education experience.

 

 Supplemental Information: All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position: 
  1. a letter of intent (cover letter);
  2. a current resume or CV;
  3. unofficial or official transcripts showing degree conferred; and
  4. three professional references with contact information to the on-line application.
Applications submitted without the required attachments above or an application not completed in its entirety will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled, though all applications received by 4:00 p.m. (MST) on Friday, July 2, 2021 will be given full consideration.


About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students.  CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy.  Students can choose from 35 undergraduate programs with 81 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business; the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 13 graduate programs.
 
 CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  
 
 Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
 
 At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

Colorado State University Pueblo offers a comprehensive benefits package including:
  • Medical Insurance and Prescription Drugs 
  • Dental Insurance 
  • Vision Insurance 
  • Flexible Benefit Plan 
  • Basic Term Life Insurance 
  • Voluntary Term Life and AD&D Insurance 
  • Long-Term Disability Insurance 
  • Employee Assistance Plan (EAP) 
  • Travel Accident Insurance 
  • Voluntary Critical Illness and Accident Insurance 
  • Wellness Incentive Program
  • Annual & Sick Leave 
  • Retirement Plans
  •  About Pueblo, Colorado 
     
     The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
     
     CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
     
     The University reserves the right to check additional references, with prior notification given to the candidate.
     
     Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
     
     It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Office of Human Resources and Institutional Equity at (719) 549-2441 or 
    hr@csupueblo.edu.
     
     In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety. 
     
     Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.