Educational Advising Specialist, EOSP/Upward Bound

Employer
California State University, Monterey Bay
Location
California, United States
Salary
Salary Not specified
Posted
Jun 11, 2021
Employment Level
Administrative
Employment Type
Full Time


Educational Advising Specialist, EOSP/Upward Bound

Classification: Student Services Professional I
Department Name: Early Outreach & Support Pgms
Job Number: FP2021-725
Status: Open until filled.
Priority Screening Date: 07/01/2021
Recruitment Status:

Position Description:
This is an hourly, full-time (40hrs/week), 12 months benefited position dependent upon continued grant funding.

The University Corporation at Monterey Bay is an equal opportunity employer and committed to hiring personnel with competencies and experience related to the regional and State population.

The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The University Corporation at Monterey Bay is a non profit 501©(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

PROGRAM DESCRIPTION:

TRIO Upward Bound (UB) is a federally funded program designed to increase the college participation of low-income and potential first-generation college-bound students. TRiO UB is designed to encourage participants to complete high school and continue their education at the post-secondary level by offering academic support, informational workshops, guidance, motivation, and advocacy to program participants, their parents, and target schools. The program provides required and permissible services as expressed in federal legislation/regulations. CSUMB is proud to host two TRiO Upward Bound (UB) grants, supporting 4 high schools in Monterey and Santa Cruz counties.

The programs consist of an Associate Director, two Educational Advising Specialists, an Administrative Assistant person, and a team of undergraduate student Educational Advising Assistants, Mentors, and Tutors. As part of the Pre-College Programs TRiO UB and other educational equity programs provide the campus and target schools with retention and support services for participants.

POSITION DESCRIPTION:

The Educational Advising Specialist, under the supervision of the Associate Director for UB, is responsible for representing CSUMB Upward Bound at assigned target schools via weekly school visits, community and college events and during scheduled program activities and services. The Advising Specialist will also be responsible for conducting recruitment and submitting recommendations of potential participants; providing academic career, college, financial aid advisement, and assisting high school senior participants with the college admissions and financial aid process. During the summer, the advisor is responsible for providing guidance to and supervision of participants in a six-week residential program.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
  1. Assist in the planning, implementing, supervising, and evaluating project activities.
  2. Establish and maintain effective communication with all staff, students, parents, and partners.
  3. Develop and conduct individual and small group counseling services and academic, career, college, and financial workshops for program participants and their families.
  4. Participate in the recruitment process by interviewing, evaluating, and selecting eligible participants.
  5. Work closely with Associate Director to recruit, hire, supervise, and evaluate UB tutors/mentors.
  6. Organize social, cultural, and recreational activities and field trips during the summer and academic year, including college visits & senior retreats.
  7. Provide residential support during a six-week residential summer program.
  8. In conjunction with the Associate Director and instructors, plan the summer curriculum.
  9. Consult with participants, high school teachers, and UB liaison to monitor participants' progress.
  10. Maintain appropriate records to ensure compliance with grant regulations and reporting requirements, and to facilitate program evaluation.
  11. Contribute and assist with the preparation and submittal of Annual Performance Reports to the U.S. Department of Education and other reports required by the Corporation and/or CSUMB.
  12. Provide the Associate Director regular oral and written progress reports.
  13. Serve as liaison to the campus target schools, community agencies, and the general public.
  14. Handle sensitive and/or confidential documents and information where judgment and discretion are essential.
  15. Ensure confidentiality of all program records and other sensitive information.

Other Functions:
  1. Promote and maintains an atmosphere of excellent internal and external customer service within the program and campus community.
  2. Attend workshops, conferences, and advisory meetings as needed.
  3. Perform other duties as assigned

PHYSICAL WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.

This position requires working on campus with students, faculty, and staff. The health and safety of our students, faculty, and staff remain our highest priority. In the fall, students, faculty, staff, and the community can expect that masks will be required and that the appropriate degree of social distancing will be in place in all areas based on evolving guidance. Additionally, all students, faculty, and staff are encouraged to be vaccinated before coming to campus. All community members who work or attend classes on campus should expect to participate in a random or periodic testing system. CSUMB will communicate more information about vaccination requirements and testing protocols when the details become available.


Knowledge, Skills and Abilities:
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:
  • Demonstrated courtesy, tact, and discretion in dealing with numerous members of the professional and academic communities.
  • Demonstrated ability to communicate effectively with people of diverse backgrounds.
  • Demonstrated sensitivity and the ability to relate to the needs of economically and educationally disadvantaged youth and parents.
  • Demonstrated ability and skill in speaking to large groups. Knowledge and experience in developing and maintaining effective working relationships with a variety of individuals, community agencies, universities, parents, personnel in junior/senior high schools.
  • Ability to interpret and apply program rules and regulations; ability to use initiative and resourcefulness in planning work assignments.
  • Ability to work independently and to take direction effectively.
  • Ability to prepare oral and written reports and comments that are clear, comprehensive, and concise.
  • Possess professional writing and public speaking abilities; computer experience; ability to manage multiple projects/tasks and adhere to deadlines.
  • Must be highly motivated, flexible, and have the ability to work in various educational settings.


Minimum Qualifications:
Education and Experience:

Bachelor’s degree in Education, Social Sciences, College Student Personnel or closely related field required. Experience working with low-income, first-generation college-bound students; experience working with high school students from diverse backgrounds. Experience in providing workshops and educational activities to large and diverse groups.


Specialized Skills:
Special Condition (s) of Employment:

Must be willing and able to work evenings and weekends and to travel in and out of state as deemed necessary to provide services to participants and attend professional development opportunities. The position will require travel between campus offices and off-campus locations. Must have own transportation, valid driver’s license, and auto insurance.

Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills, and/or abilities required. Ability to complete web-based training in Defensive Driving and continue to meet the established driving standards as a condition of employment.


Preferred Qualifications:
DESIRABLE QUALIFICATIONS:

Previous experience working in educational programs for disadvantaged youth desired. Familiarity with local districts, target schools, and community resources a plus. Bilingual English/Spanish desirable. Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population and performing community services.


Special Conditions of Employment:
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University Corporation employees who apply for the position.

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

All employees must be eligible for employment in the U.S.

This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues.


Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.



University Corporation positions are at will employment.



Compensation and Benefits:
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve.

The hourly rate for this position is $22.83. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. Benefits include medical, dental, vision and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year and other benefits.

The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, water, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value.

Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park, and extends through every aspect of your California coastal lifestyle.


How to Apply:
To apply, visit https://csumb.peopleadmin.com/postings/6320

A completed online application and resume must be received by the University Corporation Human Resources by 5:00 p.m. on the priority screen date listed above to be guaranteed a review. Application submissions received after the application screening date will be reviewed at the discretion of the Corporation.

Materials submitted become the property of University Corporation at Monterey Bay and will not be returned. University Corporation at Monterey Bay will not fax application materials. For assistance or if you require an accommodation, please call (831) 582-3389, or TTD (800) 735 2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Service Center - first floor ( map). For additional campus information visit CSUMB.edu. For information regarding the University Corporation visit CSUMB.org.


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