Academic Secretary

Kentucky, United States
Salary Not Specified
Jun 10, 2021
Employment Type
Full Time

Posting Details

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Working Title Academic Secretary Department Psychological Science Compensation Title Position Number 30000009 Position Status Regular Work Schedule

TBD – 28 hours per week (office is open M-F 8:15-4:30)

Hours per Week 28 Months per Year 12 Commitment to Inclusive Excellence

Northern Kentucky University ( NKU ) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution. We encourage applications by members of diverse groups and by persons with a demonstrated commitment to issues of diversity and experience in achieving goals relative to inclusive excellence.

Purpose of Position

To provide administrative support for the Department of Psychological Science including the Department Chair, Academic Coordinator, Faculty/Staff (40+ faculty members), and NKU students (500+ psychology majors).

Primary Responsibilities

Responsibilities include:
-Manage the daily operations of the office
-Answer the phone and respond to department e-mails
-Assist students and faculty with inquiries
-Sort and distribute mail
-Assist and maintain the calendar for the Department Chair
-Oversight of confidential records and correspondence for Department Chair, Academic Coordinator, and Faculty; archive records
-Process copy requests for syllabi, exams, and class materials
-Maintaining office equipment, completing work orders or IT requests, and order office supplies
-Facilitate and assist faculty with grants in maintenance and purchasing
-Travel arrangements
-Meeting and event coordination; scheduling of department classrooms
-Process student permit requests; assign advisors for students
-Coordinate textbook orders
-Update the department website
-Serve as liaison and collaborate well with students, alumni, other departments, and external partners
-Outreach (mail and phone) to potential new students and newly admitted students
-Coordinate annual inventory process; manage room key distribution and requests
-Assist the departmental Academic Coordinator, Assistant Chair, and Graduate Program Director with work overflow


High school diploma two years of related experience required. Must have excellent oral and written communication skills, problem-solving skills, and mature judgment. Must be able to multi-task and work well with others. Must have a working knowledge of standard office software packages (e.g., Microsoft office). Knowledge of SAP is desired.

All applicants must fill-out an online staff application. Any candidate who is offered this position will be required to undergo a pre-employment criminal background check as mandated by state law.

Minimum Education High School Diploma Preferred Education Some College Minimum Experience 2 years Salary $12.90/hr. Minimum Pay Grade S65
Requisition Number 2021S1372 Job Open Date 06/10/2021 Job Close Date Open Until Filled Yes Quick Link Is this an internal only posting? Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • NKU Jobs Site
    • Inside Higher Ed
    • Employee Referral
    • Other
  2. What is the highest level of education attained?

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. References
Optional Documents

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