Program Assistant (PYLP)

Primary Function

The Philippine Youth Leadership Program ( PYLP ) is a U.S. Department of State ( DOS ) grant-funded program. The primary function of the Program Administrative Director is to oversee all aspects of the PYLP program. The Program Administrative Director (AD) provides management for the education, research and operations related to developing and running global/international programs at the Center for Southeast Asian Studies: recommending goals, assessing feasibility and ongoing performance and providing day-to-day oversight of administrative and operational functions. The AD is responsible for the program, policy interpretation, budget preparation and oversight, grant application, and content planning (or development), working under administrative supervision from the Center for Southeast Asian Studies Director (PI on this grant).

Duties and Responsibilities (generally)

The Program Administrative Director maintains overall human resource responsibility for staffing of PYLP . PYLP program development and design functions include developing budgets, budget reports, the scope and sequence of the program curriculum and engaged learning activities in order to fulfill the objectives as laid out by the U.S. Department of State. Program implementation is essential and includes grant application and development and management of logistics for the leadership program. The Program AD is expected to design and implement an evaluation plan and maintain external relations and community engagement by developing a comprehensive plan in line with the State Department objective to foster significant exchange and interaction between Southeast Asian students and American high school students. PYLP must be marketed by overseeing production of PYLP promotional materials. The AD must coordinate this and and other efforts by partners in the Philippines. International diplomatic travel is expected in coordination with the U.S. Embassy in the Philippines which includes follow-up with participants.

Minimum Required Qualifications for this position

1. Bachelor’s degree
2. Any combination totaling three (3) years (36 months) from the following:
a. Demonstrated experience in research and/or training in Southeast Asian Studies
b. Demonstrated work experience with Filipino governmental agencies, NGO’s, and/or indigenous Filipino groups.
c. Demonstrated work experience with scheduling events, programs and activities for youth training programs.
d. Demonstrated work experience with grant funded programs.
3. One (1) year (12 months) of work experience in supervising student or staff workers.
4. Knowledge or proficiency in the Filipino/Tagalong language
*A masters degree in an area consistent with the duties of the position may be substituted for one (1) years (12 months) of experience.

Specialty Factors (Additional Required Qualifications)

Education and Experience Preferred

1.Experience with youth training programs
2.Experience with grant-funded programs
3.Master’s Degree in related field
4.Proficiency in the Filipino/Tagalog language
5.Research/training in Southeast Asian studies
6.Experience working with Filipino governmental agencies, NGOs and/or indigenous Filipino groups

List the knowledge, skills, and abilities critical to the performance of this position.

1.Knowledge of general office practices and procedures.
2.Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
3.Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
4.Skill in oral and written communication.
5.Ability to work effectively with staff, the public, and outside constituency groups.
6.Ability to organize and multi-task.
7.Ability to supervise and knowledge of administrative concepts and methods.
8.Ability to utilize various computer software packages.
9.Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems.
10.Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
11.Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
12.Skill in scheduling events, programs, and activities, as well as the work of others
13.Skill in oral and written communication, including cross-cultural communication
14.Ability to work effectively with staff, the public, and outside constituency groups
15.Ability to work independently and exercise judgement in order to be able to investigate and analyze a variety of questions or problems
16.Ability to analyze and develop guidelines, procedures, and systems
17.Ability to develop specific goals including plans to prioritize, organize, and accomplish tasks

Working Hours
M-F 8-4:30 pm or as needed for leadership program, international communication, international travel, etc.
Minimum Pay Rate (Hourly or Monthly)
$3,000/month
Hiring Rate Information

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date
06/10/2021
Closing Date
06/17/2021
Priority Review Date

Special Instructions to Applicants

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.
• If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.
• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.
• Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu . Please add these emails to your address book to ensure timely delivery of any future communication.
• We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.
• The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. After the application deadline, the names within the top three scores will be referred to the hiring department for interview.
• Once this position has been filled, all names will be removed from the employment register in accordance with State Universities Civil Service System rule 250.60(h)(10) .
• If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.
• Click on Program Assistant for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage
Center for Southeast Asian Studies
Physical Demands

EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Is Background Check Required
Yes
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action, Equal Opportunity and Education ( AAEOE ) at ada@niu.edu .

Clery Act Information

NIU provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu/clery or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.niu.edu/clery/fire_report.pdf or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

Quick Link
https://employment.niu.edu/postings/57051
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable
2. * Please rate your level of professional work experience in research and/or training in Southeast Asian Studies.
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
3. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
4. * Please rate your level of professional work experience with Filipino governmental agencies, NGO's, and/or indigenous Filipino groups.
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
5. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
6. * Please rate your level of professional work experience with scheduling events, programs, and activities for youth training groups.
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
7. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
8. * Please rate your level of professional work experience with grant funded programs.
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
9. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
10. * Please describe your work experience supervising employees (determining staff requirements, hiring & training new employees or overseeing these personnel processes).
    
    (Open Ended Question)
    
    
11. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
    
    (Open Ended Question)
    
    
12. * Please rate you level of knowledge or proficiency in the Filipino/Tagalong language.
    • Basic Level; knowledge of the fundamentals
    • Intermediate Level; semi fluency
    • Advanced Level; Fluency, ability to read and write
13. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
    
    (Open Ended Question)
    
    

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter

Optional Documents

1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
2. Transcripts (unofficial with official required at hire)
3. Transcripts #2 (unofficial with official required at hire)
4. Transcripts #3 (unofficial with official required at hire)