500916 - Administrative Support Coordinator I

500916 - Administrative Support Coordinator I

Classificaiton: Administrative Support Coordinator I
Department: Educational Leadership
Sub-Division: College of Education
Salary Range: $3,064 - $5,148 per month (Anticipating hiring salary is $3,064 per month)
Appointment Type: Ongoing
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.


Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The College of Education is committed to preparing high quality educators and leaders who engage in research based instruction and reflective practice, meet ethical and professional standards, participate in innovative collaborative endeavors, are committed to lifelong learning, are dedicated to making the world a better place through education, and whose actions reflect valuing diversity. The Department of Educational Leadership within the College of Education is seeking an exceptional individual to join the team as an Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under general supervision, the Administrative Support Coordinator I independently provides a full range of administrative, financial, technical and support services for the Department of Educational Leadership which serves approximately 300 students in the Master's Degree, Preliminary and Professional Administrative Credential and Doctoral Degree programs. Responsible for the coordination, room reservation and event planning of department meetings, professional development events, retreats and other special projects Serves as office lead and oversees hiring, training and development of student assistants working in the department. Responds to problems and needs of students and faculty which may require confidentiality and researching, interpreting, and resolving problems based on knowledge of university policies and procedures. Oversees department resources including general office supply inventory, purchases and technology services. Researches information, compiles data and prepares reports for department needs. Plans and coordinates schedule of classes, room assignments, textbook orders, and space utilization between other college departments. Assists chair in preparing reports for dean's office, VPAA, state and national credentialing agencies, and the Chancellor's Office. Maintains budget for several accounts and associated procurement cards, reconciles monthly OE&E budget, and sets up and processes supervisor mileage reimbursements. Maintains contact with offices across campus such as Travel, Procurement, the Bookstore and Scheduling. Verifies and inputs changes for each edit cycle of the schedule and prepares required reports for university scheduling office. Generates and maintains records of part time faculty including entitlements, contracts and faculty separations. Updates the department website and serves as the Department Information Technology Coordinator (DITC). Other duties as assigned.

Diversity is a defining feature of California's past, present, and future. Increasing the diversity of our educators to better reflect the population of California is just one aspect of the College of Education's dedication to just, equitable and inclusive education. Diversity refers to the variety of personal experiences, values, and worldviews that arise from differences of culture and circumstance. Such differences include race, ethnicity, gender, age, religion, language, abilities/disabilities, sexual orientation, socioeconomic status, geographic region, and more.

All College of Education students leave with a perspective that recognizes, acknowledges, and respects the knowledge and strengths all students bring from their communities (e.g., cultural, ethnic, disability, and linguistic). This perspective is known as Just Equitable and Inclusive Education (JEIE) and is evident in all our programs. College of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development. In this way, our graduates learn to value and draw upon students' backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our communities. We believe that all faculty and staff who work for the college must share these same commitments.

Click here http://ed.fullerton.edu/about-the-college/jeie.php to learn more about Just, Equitable and Inclusive Education (JEIE).

It is required that you provide a JEIE statement that demonstrates your commitment to Just, Equitable and Inclusive Education. Your application will be considered incomplete without the submission of a JEIE statement. Your JEIE statement should be uploaded as part of your cover letter.

Please be sure to address the following:

• what diversity means to you
  
  
• a description of your experiences with a diverse range of students/people
  
  
• a description of how issues of diversity have impacted you personally or professionally
  
  
  
  Essential Qualifications:
  High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
  
  A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
  
  
  Preferred Qualifications:
  Experience working in a higher education setting, specifically post graduate programs and in a large academic department. Experience or knowledge of CMS. Working knowledge of California State University, Fullerton's budget policies and procedures. Experience overseeing the work of others, such as student assistants. Ability to quickly learn and interpret policies and procedures. Strong customer service experience.
  
  
  Special Working Conditions:
  Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
  
  Occasional early morning, evening and weekend hours to provide support for department events and College of Education Credential and Commencement ceremonies.
  
  
  Additional Information:
  California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
  
  Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
  
  If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
  
  Regular attendance is considered an essential job function.
  
  Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
  
  Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
  
  California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
  
  
  Application Deadline: Jun 24, 2021 (9:00 PM)
  
  Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/500916/500916-administrative-support-coordinator-i
  
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