Collections Management System (CMS) Integration Specialist

Posting Details

Title Collections Management System (CMS) Integration Specialist Posting Number S00817JP Department Museum of Art Job Summary

The Bowdoin College Museum of Art is seeking applicants to lead the migration from our current collections management system (EmbARK) to TMS Collections ( TMSC ). The CMS specialist will also oversee the updating of our metadata to reflect current best practices in art collections cataloging. The successful applicant will have the knowledge and experience to review our current data, make recommendations, and prepare and execute the implementation of these updates. Additionally, the incumbent will work closely with all staff to facilitate the adoption of TMSC into their work routines, including instances where staff have had no previous or only peripheral access to the collections management software. The successful candidate will be able to demonstrate past successes as a facilitator and trainer for new software adoption. This is an 18-month full time position that reports to the Museum Co-Directors.

Education/Skills Requirements

At least 3 years of experience with art museum registration methods and terminologies, collections management databases, and digital asset management
Demonstrated broad knowledge of digital technologies, metadata standards, and best practices in the cataloguing of art museum collections
B. A. required in art history, museum studies or related discipline, an M.A. preferred

Experience Requirements and/or Equivalents

Familiarity with library and archives cataloguing systems a plus.
Understanding of ethical and legal standards for the management of museum collections data.
Advanced experience with collections management software required; experience with The Museum System ( TMS ) or TMS Collections preferred.
Demonstrated ability to work as a team leader and as part of a team while coordinating with peers; ability to set and accomplish goals and to meet deadlines by effectively prioritizing; ability to work independently and collaboratively in a team-oriented environment; and to work autonomously and make critical independent decisions
Demonstratable skills in diplomacy, negotiation and communication with staff and external parties. Ability to provide meaningful guidance and to listen.
Demonstrated ability to prioritize tasks and meet timelines in a deadline-driven environment.

Standard Work Days and Hours

This is a full-time, year-round position. Standard work hours are 8:30 – 5:00.

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift Employment Category Full Time Year Round FTE 1.00 Benefits Eligible Yes Pay Type Salaried Background Check Package Requirements Faculty/Administrative Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No Is a pre-placement physical required for this position? No Posting Date 06/04/2021 Applications Accepted Until Open Until Filled Yes Type of Posting Internal/External Special Instructions to Applicants EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions

Required fields are indicated with an asterisk (*).

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  2. If you answered Employee Referral or Other, please specify here:

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume / Curriculum Vitae
  2. Cover Letter
Optional Documents

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