Wisconsin, United States
Salary Not Specified
Jun 09, 2021
Employment Type
Full Time
Job no: 235803-AS
Work type: Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing, Grant, Research, Contract Management, Office & Administrative Support

Position Summary:

This position supports the UW-Madison Department of Mathematics. The department has approximately 350 employees including faculty, academic staff, university staff, postdoctoral trainees, graduate and undergraduate students.

Under general supervision of the Department Manager, this position will be responsible for assisting faculty, postdocs, and graduate students through the various stages of securing extramural funding. This position will work directly with researchers for the purposes of grant planning and oversight of ongoing research. This position requires a thorough knowledge of grant proposal development, grant administration and the conduct of research as well as initiative and personal accountability to meet deadlines and workload.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree required. Bachelor's degree in accounting or business finance is preferred, but will consider degrees in other fields.

Minimum Years and Type of Relevant Work Experience:

Prefer at least one year experience in a research or academic setting. Previous experience in research grant activities, including substantial involvement in research or sponsored programs administration with knowledge of federal regulations for the conduct of basic science research and patent regulations preferred. Must have strong analytical and writing skills and possess the ability to communicate effectively in verbal and written forms with faculty, researchers and staff at all levels. This position requires a significant degree of organization, and interaction with research faculty, staff, students, campus administrative departments, Deans, grantee organizations, and both federal and non-federal research sponsors.

Applicants must also have:
Excellent interpersonal skills
Commitment to working in a collaborative environment.
Ability to plan for and meet strict deadlines



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $45,643 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to start the application process.

An applicant may be hired into a Senior Admin Program Specialist, Admin Program Specialist or Associate Admin Program Specialist title dependent upon experience. Title will be determined upon hire.

For questions on the position contact: Heidi Udelhoven or 608-263-2023.

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above.


Heidi Udelhoven
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jun 9 2021 Central Daylight Time
Applications Close: Jul 6 2021 11:55 PM Central Daylight Time

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