Budget Support Associate

New York, United States
Salary Not Specified
Jun 09, 2021
Employment Type
Full Time
Posting Details

Job # 037037 Department Code 21825-3210 Department Physics Job Title Budget Support Associate Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description

The Budget Support Associate will provide budgetary, financial, and administrative support for a thriving, research-intensive department. They will work closely with the department Budget Manager to administer budget and financial operations while ensuring compliance with department, college, university, and sponsor guidelines. The Budget Support Associate will produce financial reports using a variety of university applications and serve as liaison with Office of Sponsored Programs and Office of Sponsored Accounting to assist principal investigators and the Budget Manager with sponsored project administration. Following current university and sponsor policies, they will ensure the accurate and timely processing and approval of payroll processes, administrative financial processing requests, and departmental reconciliation as well as assisting the Budget Manager with special projects and reports as needed.


• Bachelor’s Degree or equivalent plus five (5) plus years of work experience in accounting and administrative experience required.

Job Specific Qualifications

• Strong attention to detail and high level of discretion and confidentiality required.

• Advanced knowledge of Microsoft Office and Adobe Professional suite.

• High level of research and data gathering ability, quantitative and analytical skills, ability to read and interpret documents, strong organizational skills, advanced verbal and written communication skills, ability to prioritize tasks and manage multiple projects.

• Experience with of university budget systems ( FAB ) and excel; experience managing sponsored awards preferred.

• Knowledge of PeopleSoft, Hyperion, or related system preferred.


Budget and Finance:
• Work in partnership with the budget manager to determine financial approval procedures.
• Accountable for a variety of manual and electronic fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail.
• Monitor spending allowances and new faculty start-up budgets and research subsidy account expenditures.
• Responsible for the resolution of issues discovered during review and reconciliation of accounts.
• Monitor graduate assistants/teaching assistants/research assistant awards.
• Process periodic monthly spending reports, year-to-date comparative analysis, and other reports as requested.
• Work closely with department budget manager to resolve budget questions and assist in requests from the Dean and the Office of Budget and Planning.

Grant Management:
• Assists faculty with research proposal preparation, e.g., assist faculty in the preparation of proposal budgets and ensure the timely submission of the Office of Sponsored Program’s internal routing review ( IRR ) form.
• Serves as liaison among principal investigators (PI’s) and university administrative units.
• Interprets both agency and university requirements and policies/practices for the departments and provides support to obtain newly available information on funding volume, timing of reports, fiscal issues and compliance with regulatory requirements.
• Generates reports to evaluate activity and available funds.
• Manages fiscal reports and assists the faculty in determining funds available, spending plan/projections and timing of Human Resources changes to ensure continued support for grants employees.

Following current University policies, responsible to ensure the accurate and timely processing and approval of the following:
• Assist with departmental office support as needed, including the organization of meetings and calendars, travel arrangements, payroll processes, including sponsored effort, course-relief redistributions, visa/employment eligibility matters, benefit time entry and tracking, terminations, leaves of absence, etc.
• Attention to compliance with sponsor, University, and Department policies and guidelines, including calculating the financial effect salary distribution changes have on internal and external funding sources with varying fringe benefit and F&A rates, budget restrictions, effort reporting, and budget cycles (e.g. federal grants, cost-sharing monies, corporate, foundation, and gift funds).
• Secure cash flow with pre-award or no-cost-extension requests, as well as all expense reimbursements, purchase requisitions, and credit card reconciliations.

Physical Requirements

Not Applicable


Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link https://www.sujobopps.com/postings/87022 Job Posting Date 06/09/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants

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