Assistant Director of Event Management


Primary Function

Under the direction the Associate Director of the Holmes Student Center, this position oversees the operation of the Reservations and Event Management Office and manages all aspects of event ticket sales at the Holmes Student Center.

Duties and Responsibilities (generally)

This position is responsible for supervising the Reservations and Event Management staff, as well as overseeing all aspects of event ticket sales and assisting with event security at the Holmes Student Center.

Minimum Required Qualifications for this position

1. Bachelor’s degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.

2. A total of two (2) years of professional work experience in Event Planning, Conference Management, Public Relations, Communication, Marketing, or any other related field.

3. Two (2) years of supervisory experience.

Specialty Factors (Additional Required Qualifications)

Education and Experience Preferred

A minimum of two years of experience planning and coordinating special events and a minimum of two years of supervisory experience.

List the knowledge, skills, and abilities critical to the performance of this position.

1. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.

2. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

3. Skill in analyzing information and evaluating results to choose the best solution and solve problems.

4. Skill in scheduling events, programs, and activities, as well as the work of others.

5. Skill in oral and written communication.

6. Ability to adjust actions in relation to others’ actions.

7. Ability to listen to and understand information and ideas presented through spoken words and sentences.

8. Ability to apply general rules to specific problems to produce answers that make sense.

9. Ability to develop specific goals, plans to prioritize, organize, and accomplish tasks.

10. Ability to work effectively with staff, the public, and outside constituency groups.

11. Ability to effectively plan, delegate, and supervise the work of others.

12. Ability to utilize various computer software packages, such as accounting software, query, etc.

13. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems.

14. Ability to analyze and develop guidelines, procedures, and systems.

Working Hours
Monday through Friday, with evenings and weekends, based on operational needs
Minimum Pay Rate (Hourly or Monthly)
$3,333.34 per month
Hiring Rate Information

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date
06/09/2021
Closing Date
07/08/2021
Priority Review Date

Special Instructions to Applicants
  • Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.
  • If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.
  • After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.
  • Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu . Please add these emails to your address book to ensure timely delivery of any future communication.
  • We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.
  • The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. After the application deadline, the names within the top three scores will be referred to the hiring department for interview.
  • Once this position has been filled, all names will be removed from the employment register in accordance with State Universities Civil Service System rule 250.60(h)(10) .
  • If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.
  • Click on Events Administrator Associate for more information including typical duties, minimum acceptable qualifications, and testing requirements.
  • Click on to view information on the Collective Bargaining Agreement.
  • Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
  • Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage
Holmes Student Center
Physical Demands

EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Is Background Check Required
Yes
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action, Equal Opportunity and Education ( AAEOE ) at ada@niu.edu .

Clery Act Information

NIU provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu/clery or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.niu.edu/clery/fire_report.pdf or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

Quick Link
https://employment.niu.edu/postings/57166
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select which Bachelor's degree you possess (please upload an unofficial transcript to support your choice, if you are able).
    • Hospitality
    • Marketing
    • Public Relations
    • Communications
    • Business Administration
    • Student Affairs
    • Other closely related field
    • Do not posses a degree in any of these areas.
  2. * If you chose that you have a Bachelor's degree in another related field, please state what that related field is.

    (Open Ended Question)

  3. * How many years of professional work experience in Event Planning, Conference Management, Public Relations, Communication, Marketing, or a related field do you possess?
    • 0-1 years
    • 1-2 years
    • 2-3 years
    • 3+ years
  4. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.

    (Open Ended Question)

  5. * How many years of supervisory experience do you possess?
    • Less than 1 year
    • 1-2 years
    • 2 or more years
    • None
  6. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.

    (Open Ended Question)

  7. * Do you possess a Master's degree, or higher, in any of the following disciplines?
    • Hospitality/Conference Management
    • Marketing/Public Relations
    • Communication
    • Business Administration
    • Student Affairs/Higher Education
    • Other closely related field
    • Do not posses Master's or higher degree
  8. * How many additional years of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or related field do you possess?
    • Less than 1 year
    • 1-2 years
    • 2-4 years
    • 4 or more years
    • No additional experience
  9. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.

    (Open Ended Question)

  10. Have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veteran's Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
    • Yes
    • No
    • Not Applicable
Applicant Documents
Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
  3. List of at least 3 References
Optional Documents
  1. Transcripts (unofficial with official required at hire)
  2. Certifications/Licensure #1
  3. Certifications/Licensure #2
  4. Certifications/Licensure #3
  5. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)


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