Working Title: Dean's Assistant Official Title: Dean Assistant Employment Class: University Staff FTE: 1.0 Compensation: $18.30 - $22.87 FLSA Status: Non-Exempt Terms of Employment: Continuous Position Summary:
The individual in this position provides administrative support to the Dean in the management of the Dean’s Office, Human Resource functions, external relations and governance committee activities related to the College of Nursing. This position reports to the Dean of the College of Nursing (CON).
- Provide primary administrative support to the Dean and assist with general human resources duties.
- Responsible for screening and evaluating correspondence and reports; bringing important and urgent matters to the attention of the Dean; selectively providing information to University administrators, faculty, staff, students and the public regarding matters of a sensitive or confidential nature.
- Respond interpretatively to inquiries from faculty, students, administrators, and the public concerning departmental and university administrative policies and procedures.
- Administrative Assistance to Dean - 35%
- Interpretation and Communication of Complex Policies 20%
- Interpret personnel policies, procedures and forms for the Dean, directors, faculty/academic staff, program assistants and administrators.
- Independently research personnel files/records to provide detailed information for the Dean, System legal counsel, Affirmative Action Officer and Provost related to complex and often confidential personnel actions/situations.
- Advise department directors regarding interpretation of College and University policies for recruitment procedures, affirmative action, and advertising. Communicate with departments as needed regarding College and Affirmative Action policies and procedures.
- Provide a variety of information to administrators, faculty, staff and students and make necessary referrals to appropriate academic departments and other offices on campus.
- Advise College directors, faculty and staff regarding interpretation of University and College policies on tenure and renewal, promotions, and program review.
- Interpret student affairs policies, rules, procedures and guidelines for the public, students, faculty and directors, providing advice and/or forms.
- Human Resources Support – 20%
- Administrative Management: Program Areas- 20%
- Advertising and Marketing-5%
- Ability to manage multiple tasks and effectively organize work to meet many tight deadlines.
- Effective oral and written communication skills to communicate and interact with a diverse community.
- Exhibit the ability to resolve problems in a professional manner.
- Experience handling sensitive information and maintaining confidentiality.
- Proficient computer skills to prepare documentation, perform data entry and retrieval utilizing word processing and spreadsheet software, interactive database systems, and website maintenance.
- Ability to work independently, plan and organize complex tasks, problem solve, establish priorities and complete multiple tasks under stressful conditions.
- Ability to read, analyze and comprehend information and make effective decisions.
- Experience writing and editing correspondence with high attention to detail and accuracy of grammar, spelling and punctuation.
- High School diploma or GED and four (4) years of office work or education/training. Work experience to be progressively more responsible.
- Demonstrated commitment to diversity, equity, and inclusion
- Comprehensive understanding of College of Nursing and University procedures and policies and familiarity with the university’s organizational structure.
- Capacity to adapt to change, and learn new processes and applications quickly.
- Engage in all job-related interactions with a courteous and professional attitude.
- Willingly collaborate/assist other classified staff when needed, work as a team.
- Participate in professional development and training to become more effective and efficient in the position.
- Bachelor's Degree from regionally accredited college preferred.
Applicants must submit the following documents using the online application:
Cover letter, Resume, and contact information for three references.
For questions regarding your application and additional options to apply, contact Human Resources at email@example.com or 920-424-1166.
The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/ .
TO ENSURE CONSIDERATION: Applications received by Wednesday, June 23, 2021, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.
If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact firstname.lastname@example.org or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/ , or call UWO Police Department, at (920) 424-1212 for a paper copy.
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