Chorus Coordinator

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Jun 08, 2021
Employment Type
Full Time

Position Summary:

With approximately 2,500 students passing through its doors every week, the Peabody Preparatory is Baltimore’s premier community school for the performing arts. It is open to students of all ages and levels of ability with offerings ranging from early childhood classes to program for adults and professional musicians. As an integral part of the Preparatory, The Peabody Children’s Chorus (PCC) was established in 1990 and has grown from 30 to over 450 singers in 9 rehearsing ensembles in three levels and 4 preparatory classes. Rehearsals take place in Howard County on Monday and Thursday evenings and in Towson on Tuesday evenings.

As well as touring in Italy, France, Germany, Austria, England, Scotland and Hawaii, the chorus has performed with many local ensembles including the Baltimore Symphony Orchestra, Baltimore Choral Arts Society, Concert Artists of Baltimore and Lyric Opera.

The Peabody Children’s Chorus values the highest artistic standards in all dimensions of the program, including choice of repertoire, tone of concerts, sound of ensembles, musicology and performance practice; and believes in a philosophy of education that fosters self-growth and discipline through the pursuit of excellence, beauty and concrete musical skills.

Reporting to the Chorus Manager of the Peabody Children’s Chorus, and working with students, families, faculty, and staff stakeholders across campuses and the community, the Chorus Coordinator facilitates all operational and logistical needs of the choral program, including rehearsals and performances

Job duties include:

Operations and Logistics (25%)

  • Coordinate front of house responsibilities for all orientations, auditions and rehearsals.
  • Work with security/traffic team to coordinate student drop-off and pick-up processes
  • Coordinate parent volunteers for onsite student check-in at rehearsals and performances
  • Coordinate parent volunteers to manage internal student traffic flow before and after rehearsals.
  • Serve as the front of house manager coordinating volunteers, students, and patrons for all performances and working with Peabody Box Office staff on concert tickets.

Administration (25%)

  • Monitor student registrations in ASAP, the Preparatory’s online registration system; coordinate with Peabody staff to problem solve any registration issues and ensure all class rosters are accurate.
  • Create and maintain detailed rosters for each ensemble tracking attendance, make-ups, and rehearsal changes along with graduations, promotions, waitlists, and drops.
  • Maintain and regularly update the chorus database and email lists.
  • Create and maintain an archive of student enrollment and event participation for student recommendations and alumni relations.
  • Create, maintain and regularly update student emergency contact lists.
  • Maintain the music library. Pre-semester responsibilities include making copies and packets to distribute to students. and post-semester responsibilities include sorting, filing, and updating music library database.
  • Manage student absence requests and cross-reference make-ups.
  • Work with the Chorus Manager on student progress reports; maintain data spreadsheets and coordinate the distribution of reports.

Communications (20%)

  • Serve as a primary point of contact for families; respond to parent emails and work to foster a sense of community through positive interaction with families.
  • Communicate with families to encourage compliance for attendance, requested chorus information forms and surveys.

Uniforms (15%)

  • Maintain and update uniform database.
  • Track uniform needs for each student and perform uniform checks for continuing and new students to ensure follow-up/compliance.
  • Maintain concert box (bows, buttons, pins, stockings, undershirts, socks).
  • Coordinate uniform swaps.
  • Ensure safe storage of all uniform items.
  • Coordinate volunteers to check uniforms for performances.
  • Identify uniform and t-shirt vendors, negotiate pricing, and work with vendor to set up online store.
  • Distribute uniform items during rehearsals.

Volunteer Coordinator (15%)

  • Ensure all volunteers complete required JHU training and follow JHU policies and procedures for volunteering and working with minors Recruit, train, and coordinate parent volunteers including rehearsal and performance parents, and tour chaperones.

Minimum Qualifications (Required):

  • High School Diploma/GED.
  • Two years administrative/academic related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred:

  • Associates degree – or equivalent experience.
  • Background in music or other arts related programs.
  • Experience in K-12 or community arts sectors.

Special Knowledge, Skills & Abilities:

  • Effective communication and interpersonal skills to support working with students, families, faculty, staff, and guest performers as necessary to perform the job.
  • Ability to problem solve and work independently.
  • Ability to learn and work with new web-based technologies and organizational tools.
  • Familiarity with community music school online registration systems and learning management systems.
  • Familiarity with WordPress, ArtsVision and Slate.
  • Demonstrated facility with Microsoft Office 365 suite.

Classified Title:Academic Program Coordinator
Working Title: Chorus Coordinator
Role/Level/Range: ATO 37.5/02/OD
Starting Salary Range:$15.26 - $21 per hour
Employee group: Full Time
Schedule: 37.5 hours per week including Monday, Tuesday and Thursday evenings and all performances
Exempt Status: Non-Exempt
Location: 07-MD:Peabody Institute
Department name: 10001002-The Preparatory
Personnel area: Peabody

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Peabody Institute


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

Similar jobs

Similar jobs