ADMINISTRATIVE MANAGER

Job no: 235705-AS
Work type: Staff-Full Time
Department: CALT/COLLAB ADV LEARN & TEACH
Location: Madison
Categories: Accounting, Finance, Purchasing, Human Resources, Payroll, Office & Administrative Support, Other



Position Summary:

This position is responsible for supporting a variety of human resources activities in the areas of recruitment, classification, compensation, payroll, and benefits. This position also supports financial and business processes, including budget management.

This position reports to the Division for Teaching and Learning Administrative Director, who leads division human resources and finance/budget practices.

The Division for Teaching and Learning (DTL) is a newly reorganized division with an average of 130 part or full employees, 70+ student employees, and a budget exceeding $8 million. The division has four main departments; the Office of Undergraduate Advising (OUA), the Center for Teaching, Learning, and Mentoring (CTLM), the Wisconsin Institute for Science Education and Community Engagement (WISCIENCE), and the Student Learning Assessment office.

DTL seeks an individual who is interested in supporting multiple units in human resources, finance, and general administrative support and demonstrates the ability to:
- Foster and promote the values of diversity, equity, and inclusion.
- Work effectively with a diverse community of students and colleagues.
- Share complex information in a clear, concise, and organized manner in both verbal and written forms.
- Connect well with others (students, families, faculty, and staff).
- Work effectively and collaboratively as a member of a team.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

A bachelor's degree is preferred for this position. Please refer to the minimum years relevant work experience.

Minimum Years and Type of Relevant Work Experience:

Experience and Skills:
- Two to three years of combined relevant work experience in the areas of human resources, payroll, finance, and office management required.
- A high degree of cultural sensitivity and awareness in working with people of diverse ethnicities, cultures, social and economic backgrounds. Commitment to anti-racism work.
- Excellent time management skills and ability to work quickly and accurately with strict time deadlines and under pressure. Detail oriented with excellent organizational skills. Ability to work independently to manage and coordinate multiple complex projects and programs.
- Must be able to exercise superior judgment and skill in handling sensitive and confidential matters.
- Excellent written and verbal communication skills, including the ability to understand and consistently communicate mission and messaging.
- Excellent skills in business software.
- Self-motivated and proactive working style, personable and welcoming attitude and proven ability to collaborate effectively.

Preferred Qualifications:
- Ability to learn G Suite (Google), WordPress, and other software applications
- Working knowledge of UW-Madison policies and procedures
- Knowledge of UW System policies and procedures related to travel, purchasing, and event management is preferred

Additional Information:

- The Division for Teaching and Learning (DTL) strives to create a healthy, welcoming, and inclusive space for all and encourages applications from members of underrepresented communities and from candidates who foster and promote the values of diversity, equity, and inclusion.
- Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of the appointment.
- DTL is a newly reorganized division that is just beginning to establish division policies and procedures. The person hired into this position will be a key member of the DTL division team and will assist with this work.

Department(s):

A371000-COLLAB ADV LEARN & TEACH/COLLAB ADV LEARN & TEACH

Work Type:

Full Time: 100%

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $45,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to start the application process. Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience, and a list of references. PDF documents preferred but not required. Pay will be based on experience and qualifications.

Contact:

Jessica Belcher
jbelcher2@wisc.edu
608-263-0478
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

SR ADMIN SPECIALIST(R08BN) or ADMIN SPECIALIST(R08DN)

Employment Class:

Academic Staff-Renewable

Job Number:

235705-AS

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jun 8 2021 Central Daylight Time
Applications Close: Jul 9 2021 11:55 PM Central Daylight Time